Administrative Assistant (English; Modern Languages and Cultures; Paideia; and Religion)

Heart Talent; Decorah (IA); On-site; USD 19,000 - 23,000; Part time

Benefits offered by this job

Benefits Eligible

Job summary

Luther College in Decorah, IA seeks an Administrative Assistant to support the Paideia Program and the English, Modern Languages and Cultures, and Religion departments. This on-campus role handles office management, event coordination, and liaison duties with faculty and students during the academic year, with a possible summer month.

The position requires an Associates Degree and 5 years of relevant experience, plus proficiency in Microsoft Office and Google Suite.

Qualifications

• Associates Degree required.
• 5 years applicable experience required.
• Ability to learn and use Microsoft Office and Google Suite.
• Ability to work independently and take the lead on designated projects.
• Commitment to cultivate inclusive and equitable working relationships with students, faculty, staff, alumni, parents, and friends of the college.

Responsibilities

• Managing the Paideia Office and the Language Learning Center and all their contents and people.
• Serving as the first point of contact for the Paideia Office and the Language Learning Center.
• Hiring, training, and coordinating supervision of student workers, including the management of time cards.
• Maintaining the organizational manual of events, tasks, deadlines, etc.
• Organizing academic events, including lectures and senior paper presentations.
• Helping make travel and other arrangements for guest speakers.
• Maintaining Paideia faculty program calendar and calendars for student worker.
• Scheduling rooms in Main for meetings, tutoring sessions, quizzes/tests
• Maintaining and retrieving electronic records
• Managing financial paperwork (e.g., for honoraria and reimbursements for guest speakers, department budgets)
• Coordinating supervision of student workers
• Assisting with the collection and collation of materials for program reviews
• Assisting with the publication of the Paideia Reader
• Assisting with maintenance of web pages Texts and Permissions
• Managing Paideia book orders and desk copies
• Managing copyright permissions for course packs

Skills

Microsoft Office

Google Suite

Interpersonal communication

Organization skills

Independent work

Education

Associates Degree

Job description

Administrative Assistant (English; Modern Languages and Cultures; Paideia; and Religion)

Decorah, IA

Benefits Eligible

Job Description

Job Title:Administrative Assistant (English; Modern Languages and Cultures; Paideia; and Religion)

FLSA Status:Non-Exempt

FTE:.83 (10 months)

Wage: $14.01-$16.48

SUMMARY: The Paideia Program and the academic departments of English, MLC (Modern Languages and Cultures), and Religion require a highly motivated, detail-oriented Administrative Assistant with strong interpersonal and written communication skills for a full-time position during the academic year and one summer month

ESSENTIAL DUTIES and RESPONSIBILITIES:

Communication and coordination among faculty and students:

• Managing the Paideia Office and the Language Learning Center and all their contents and people
• Serving as the first point of contact for the Paideia Office and the Language Learning Center
• Hiring, training, and coordinating supervision of student workers, including the management of time cards

Organization:

• Maintaining the organizational manual of events, tasks, deadlines, etc.
• Organizing academic events, including lectures and senior paper presentations
• Helping make travel and other arrangements for guest speakers
• Maintaining Paideia faculty program calendar and calendars for student worker
• Scheduling rooms in Main for meetings, tutoring sessions, quizzes/tests
• Maintaining and retrieving electronic records
• Managing financial paperwork (e.g., for honoraria and reimbursements for guest speakers, department budgets)

Program reviews:

• Assisting with the collection and collation of materials for program reviews

Publications: print and web

• Assisting with the publication of the Paideia Reader
• Assisting with maintenance of web pages Texts and Permissions
• Managing Paideia book orders and desk copies
• Managing copyright permissions for course packs

SUPERVISORY RESPONSIBILITIES:

• Coordinating supervision of student workers

EDUCATION, EXPERIENCE and SKILLS:

• Education: Associates Degree required.
• Experience: 5 years applicable experience required.
• Ability to work independently and take the lead on designated projects
• Ability to learn and use various software, including Microsoft Office and Google Suite
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, alumni, parents, and friends of the college

PHYSICAL DEMANDS and WORK ENVIRONMENT:

• Office environment with frequent faculty and student traffic
• Ability to multitask and prioritize in a busy office environment
• This position operates in a professional, collaborative office environment.
• The role requires efficient and extensive use of computers, telephones, and other office equipment.
• This role operates fully on-campus in Decorah, Iowa but occasional remote work days may be available as needed for personal reasons.
• Work requires exerting up to 10 pounds of force occasionally and/or the ability to lift, carry, push or pull, or otherwise move objects with a limited amount of force.

Luther College does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.