Executive Assistant FT 8a-4:30p M-F Des Moines, IA

Luther Park Community; Des Moines, Northern (IA, KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Company-paid life insurance

Long-term disability insurance

Short-term disability insurance

Tuition assistance

Job summary

Luther Park Community in Des Moines, IA seeks an Executive Assistant to support Administrative offices in the Admin/Education Center. You will be the first contact for employees, visitors and vendors, handling scheduling, meetings, and document processing with independent judgment.

Responsibilities include assisting with education program logistics, board meeting support, contract review, and record-keeping, while maintaining office supplies and vendor relations. Equal opportunity employer.

Qualifications

• High school diploma or GED required.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• High level proficiency with Outlook, Word, Excel and PowerPoint.

Responsibilities

• Greet and direct visitors.
• Answer phones and route calls.
• Process mail and maintain correspondence.
• Provide administrative support including copying, scheduling, proofreading, and filing.
• Manage education center schedule and assist with program logistics.
• Support the Board with meeting notices, materials, minutes, and logistics.
• Prepare for annual meetings and transcribe minutes.
• Order office and kitchen supplies as needed.
• Coordinate vendor relationships for copiers, printers and equipment.
• Review contracts and maintain vendor form repository; monitor renewals.
• Maintain Form W-9 records and assist with 1099 preparations.
• Oversee record retention and off-site storage.
• Coordinate Employee Recognition activities and Food Truck scheduling.

Skills

Attention to detail

Written communication

Verbal communication

Organizational skills

Time management

Education

High school diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

Luther ParkCommunity is a faith based, non-profit community providing quality services for mature Iowans by meeting theirphysical, spiritual, social and psychological needs in its beautifullylandscaped community in Des Moines.

Luther Park Community isseeking an Executive Assistant to provide administrative support for theAdministrative offices in the Admin/Education Center. This person willserve as the first point of contact for employees, visitors and vendors. Independent judgment isrequired to plan, prioritize and organize diversified workload and recommendchanges in office practices or procedures.

Responsibilities:

• Perform customer service functions by greeting and directing visitors
• Answer phones anddirect calls to appropriate individuals
• Retrieve, sort and process incoming and outgoing mail
• Provide administrative support includingcopying, meeting arrangements, scheduling, proofreading, filingetc.
• Manage schedule for education center andassist with logistics of education programs
• Provide administrative support to the Board of Directors including meeting notices, compile meeting materials, transcribe meeting minutes and coordinate meeting logistics
• Provide administrative support for Annual Meeting
• Transcribe minutes for administration supportedmeetings
• Order kitchen and office supplies asneeded
• Coordinate with vendors for copiers, printersand other office equipment
• Review contracts within the organization to maintain database and review quarterly for contract renewals and cancellations as needed
• Maintain database of Form W9's received from vendors and determine additional Form W9's needed for annual Form 1099 preparation
• Manage and maintain record retention and off-site storage
• Chrome Employee Recognition Committee
• Coordinate and schedule Food Trucks

Requirements:

• High school diploma or GED required
• Minimum of 2-3 years administrative experience required
• High level proficiency with computer programs including but not limited to Outlook, Word, Excel and PowerPoint
• Strong attention to detail and math skills required
• Excellent written and verbal communication skills
• Strong organizational and time management skills

We offer a great compensationpackage including:

• Competitive Salaries
• Medical, Dental and VisionInsurance
• Company paid Life Insurance
• Company paid Log TermDisability
• Voluntary Short-termdisability, Hospital Indemnity, Critical Illness and Accident Insurance
• 401k Retirement Plan with 4%company match
• Vacation time plus three extradays for birthday, work anniversary and floating holiday
• Sick Time
• Referral Bonuses
• Discount Meals
• Continuous Training andEducation as well as Tuition Assistance

Post-offer employment background check, physical, drugscreen and TB Test required

**Luther Park Community is an EqualOpportunity Employer*