Executive Assistant to Leadership & Board

Trinity-Center; Des Moines (IA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k with 4% match

Vacation time + extra days

Sick Time

Referral Bonuses

Discount Meals

Training and Tuition Assistance

Job summary

Luther Park Community in Des Moines, IA is seeking an Executive Assistant to provide administrative support for the Administrative offices in the Admin/Education Center. This role serves as the first point of contact for employees, visitors and vendors and requires independent judgment to manage a diversified workload and improve office practices.

Responsibilities include greeting visitors, answering phones, scheduling, board support, minutes transcription, contract reviews, vendor coordination,

Qualifications

• High school diploma or GED required.
• 2-3 years administrative experience required.
• Proficiency with Outlook, Word, Excel and PowerPoint.
• Strong attention to detail and math skills.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.

Responsibilities

• Greet and direct visitors as a first point of contact.
• Answer phones and route calls to appropriate staff.
• Retrieve, sort and process incoming/outgoing mail.
• Provide general admin support including copying, scheduling, proofreading and filing.
• Manage education center schedule and assist with logistics of programs.
• Support Board of Directors with notices, materials, minutes and logistics.
• Support the Annual Meeting and transcribe minutes for meetings.
• Order kitchen and office supplies as needed.
• Coordinate with vendors for copiers, printers and equipment.
• Review contracts and monitor renewals/cancellations.
• Maintain Form W-9 records and assist with 1099s.
• Manage record retention and off-site storage.
• Support the Employee Recognition Committee.
• Coordinate and schedule food trucks.

Skills

Customer service

Communication

Attention to detail

Time management

Math skills

Organizational skills

Education

High school diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

Luther Park Community in Des Moines, IA is seeking an Executive Assistant to provide administrative support for the Administrative offices in the Admin/Education Center. This role serves as the first point of contact for employees, visitors and vendors and requires independent judgment to manage a diversified workload and improve office practices.

Responsibilities include greeting visitors, answering phones, scheduling, board support, minutes transcription, contract reviews, vendor coordination,