Executive Assistant - NAVY

STI-TEC; Florida; On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance

Disability coverage

401(k)

Paid time off

Job summary

STI-TEC seeks an experienced administrative professional to provide executive support to the Strategic Systems Program (SSP) Navy SES leadership at the Department of the Navy. The role includes managing complex calendars, travel using the Defense Travel System, and coordinating high-level meetings and events.

Responsibilities cover gatekeeping for SES and congressional stakeholders, ensuring compliance with Navy correspondence standards, and handling sensitive information with discretion.

Qualifications

• Associate's degree or equivalent; Bachelor's degree preferred.
• 6+ years of admin experience with SES/Executive support.
• Familiarity with DoN administrative protocols.
• Proficiency with DTS and Navy tracking tools.
• Experience formatting, processing and records maintenance.
• MS Office suite (Outlook, Word, PowerPoint, Excel).
• Ability to work independently and meet deadlines.
• Secret Clearance and US Citizenship.

Responsibilities

• Manage executive calendars and scheduling for SES leaders.
• Coordinate complex travel using DTS and prepare vouchers.
• Prepare and format Navy correspondence per DoN manuals.
• Plan VIP meetings, conferences, and high-level events.
• Serve as primary contact for internal/external stakeholders, safeguarding CUI.

Education

Associate's Degree or equivalent

Bachelor's Degree

Tools

DTS

Navy task tracking tools

Job description

Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities’ most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust.

Position Overview

Provides high-level, trusted administrative and executive support directly to Strategic Systems Program (SSP) Navy Senior Executive Service (SES) leadership at the Department of the Navy.

Essential Job Function

• Executive Calendar & Schedule Management: Manage complex, rapidly shifting calendars for SES leaders. Prioritize and deconflict high-level meetings, continuous command updates, and external agency briefings.
• Defense Travel System (DTS): Act as the primary travel arranger. Orchestrate intricate local and international travel itineraries, process authorizations, and execute vouchers in strict compliance with the Joint Travel Regulations (JTR).
• Navy Correspondence Standards: Review, format, and track action items and official correspondence. Ensure all routing slips, memorandums, and briefings adhere perfectly to the Department of the Navy Correspondence Manual.
• High-Level Event Coordination: Plan and execute top-tier meetings, VIP visits, conferences, and program reviews, managing everything from secure room reservations (SCIF access if required) to agenda distribution.
• Information Flow & Gatekeeping: Serve as the primary point of contact for internal and external flag-level, SES, and congressional stakeholders. Safeguard sensitive and Controlled Unclassified Information (CUI).

Minimum Qualifications

• Associate's Degree or equivalent required; Bachelor's Degree preferred
• Minimum of 6 years of administrative experience, with previous SES or Executive personnel support i.e. military Flag Officers (O-7+) or Federal SES leaders.
• Familiarity with Department of the Navy (DoN) administrative protocols
• Expert-level proficiency with DTS (Defense Travel System) and standard Navy task management tracking tools.
• Formatting, processing and records maintenance for all official documents experience
• Microsoft Office software, including Outlook, Word, PowerPoint, and Excel
• Professional and independent judgment and initiative
• Ability to work independently, collaboratively, and under strict deadline
• Secret Clearance
• US Citizen

Desired Qualifications

• Bachelor's Degree

Compensation / Salary Range

Salary Range $70k - $80k Annual Salary

Benefits

• Medical, dental, and vision coverage
• Life insurance
• Short term/long term disability coverage
• Retirement savings - 401(k)
• Paid time off (PTO)
• Holiday leave
• Alternate work schedules (depending on work site)
• Flexible spending account options

Whether you’re an experienced professional, a veteran, a former military or civilian federal employee, or a recent graduate, STI-TEC has a career opportunity for you. Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

If you need assistance or an accommodation due to a disability, you may contact us at [e-mail] or you may call us at 1+918.583.9900.