Executive Assistant - NAVY

Solutions Through Innovative Technologies, Inc; Washington (District of Columbia); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance

Disability coverage

401(k) retirement savings

Paid time off (PTO)

Holiday leave

Flexible work options

Job summary

Solutions Through Innovative Technologies, Inc. (STI-TEC) seeks an experienced Administrative Support professional to directly support SSP Navy SES leadership at the Department of the Navy.

You will manage calendars, coordinate complex travel, review official correspondence, and coordinate high-level events, while safeguarding sensitive information. Required 6+ years of admin experience, DoN protocol familiarity, and secret clearance.

Qualifications

• Associate's Degree or equivalent required; Bachelor's Degree preferred.
• Minimum 6 years of administrative experience, with SES or executive support to DoN leaders.
• Familiarity with Department of the Navy administrative protocols.
• Expert-level proficiency with DTS and standard Navy task management tools.
• Formatting, processing and records maintenance for official documents.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Professional judgment and initiative; ability to work independently and under deadlines.
• Secret Clearance; US Citizen.

Responsibilities

• Manage complex, rapidly shifting calendars for SES leaders; prioritize meetings and briefings.
• Serve as primary travel arranger in Defense Travel System (DTS) for local and international itineraries.
• Review and format Navy correspondence; ensure proper routing per Navy manuals.
• Plan and execute high-level events, VIP visits, and program reviews.
• Guard sensitive information and act as gatekeeper for flag-level and congressional stakeholders.

Skills

Calendar management

Executive support

Gatekeeping

Event coordination

Information flow

Education

Associate's degree or equivalent

Bachelor's degree preferred

Tools

DTS

MS Office

Job description

Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities’ most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust.

Position Overview

Provides high-level, trusted administrative and executive support directly to Strategic Systems Program (SSP) Navy Senior Executive Service (SES) leadership at the Department of the Navy.

Essential Job Function

• Executive Calendar & Schedule Management: Manage complex, rapidly shifting calendars for SES leaders. Prioritize and deconflict high-level meetings, continuous command updates, and external agency briefings.
• Defense Travel System (DTS): Act as the primary travel arranger. Orchestrate intricate local and international travel itineraries, process authorizations, and execute vouchers in strict compliance with the Joint Travel Regulations (JTR).
• Navy Correspondence Standards: Review, format, and track action items and official correspondence. Ensure all routing slips, memorandums, and briefings adhere perfectly to the Department of the Navy Correspondence Manual.
• High-Level Event Coordination: Plan and execute top-tier meetings, VIP visits, conferences, and program reviews, managing everything from secure room reservations (SCIF access if required) to agenda distribution.
• Information Flow & Gatekeeping: Serve as the primary point of contact for internal and external flag-level, SES, and congressional stakeholders. Safeguard sensitive and Controlled Unclassified Information (CUI).

Minimum Qualifications

• Associate's Degree or equivalent required; Bachelor's Degree preferred
• Minimum of 6 years of administrative experience, with previous SES or Executive personnel support i.e. military Flag Officers (O-7+) or Federal SES leaders.
• Familiarity with Department of the Navy (DoN) administrative protocols
• Expert-level proficiency with DTS (Defense Travel System) and standard Navy task management tracking tools.
• Formatting, processing and records maintenance for all official documents experience
• Microsoft Office software, including Outlook, Word, PowerPoint, and Excel
• Professional and independent judgment and initiative
• Ability to work independently, collaboratively, and under strict deadline
• Secret Clearance
• US Citizen

Desired Qualifications

• Bachelor's Degree

COMPENSATION / SALARY RANGE

STI-TECadheres to federal, state, and local regulations. The following salary range is what we reasonably expect to pay but is contingent and subject to a variety of factors, including but not limited to contract award, government approval of compensation, years of experience, education, certification(s), training, specialized skills, responsibilities, etc.

Salary Range $70k - $80k Annual Salary

STI-TEC offers a competitive benefits package including:

• Medical, dental, and vision coverage
• Life insurance
• Short term/long term disability coverage
• Retirement savings – 401(k)
• Paid time off (PTO)
• Holiday leave
• Alternate work schedules (depending on work site)
• Flexible spending account options

Whether you’re an experienced professional, a veteran, a former military or civilian federal employee, or a recent graduate, STI-TEC has a career opportunity for you.

Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

If you need assistance or an accommodation due to a disability, you may contact us at [e-mail] or you may call us at 1+918.583.9900.

This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.