Executive Assistant - Nashville, TN/On-Site

STI; Nashville (TN); Vor Ort; USD 28.000 - 47.000; Vollzeit

Zusammenfassung

State of Tennessee – Department of General Services in Nashville is seeking an Executive Assistant to support the Commissioner with high‑level administrative tasks, calendar management, and coordination of executive communications.

This on‑site, 3+ month assignment requires discretion, professional written and verbal communication, and the ability to manage multiple priorities in a fast‑paced government setting.

Qualifikationen

• Bachelor’s degree required.
• 3+ years of administrative experience preferred.

Aufgaben

• Manage and prioritize the Commissioner’s calendar, scheduling meetings, appointments, and events.
• Oversee and respond to email correspondence on behalf of the Commissioner, exercising discretion.
• Prepare meeting agendas, briefing materials, and detailed notes; track follow-up items.
• Coordinate and plan department-wide events including logistics, communications, and execution.
• Review and approve employee time and leave requests in accordance with state policies.
• Maintain organized records and ensure confidentiality of sensitive information.

Kenntnisse

Organizational skills

Time management

Written communication

Verbal communication

Discretion

Multitasking

Attention to detail

Ausbildung

Bachelor’s degree

Tools

Microsoft Office

Edison

Jobbeschreibung

Job Title: Executive Assistant to the Commissioner

Nashville, TN/On-Site

3+ Months

Organization: State of Tennessee- Department of General Services

Job Summary: Provides high-level administrative and operational support to the Commissioner, ensuring efficient coordination of executive functions, departmental communication, and organizational initiatives. Serves as a key liaison between leadership, employees, and external stakeholders.

Key Responsibilities

• Manage and prioritize the Commissioner’s calendar, scheduling meetings, appointments, and events to ensure effective time management
• Oversee and respond to email correspondence on behalf of the Commissioner, exercising discretion
• Prepare meeting agendas, briefing materials, and detailed notes; track follow-up items to ensure timely completion
• Coordinate and plan department-wide events including logistics, communications, and execution
• Review and approve employee time and leave requests in accordance with state policies
• Maintain organized records and ensure confidentiality of sensitive information

Systems

• Edison (State of Tennessee system)
• Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Core Competencies

• Strong organizational and time management skills
• Excellent written and verbal communication
• High level of professionalism and discretion
• Ability to manage multiple priorities in a fast‑paced environment
• Attention to detail and problem-solving skills

Qualifications

• Bachelor’s degree
• 3 years of administrative experience