Executive Assistant - NanoSi

The Chronicle Of Higher Education, Inc.; Boston (MA); On-site; USD 32,959 - 46,941; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Paid time off

Tuition assistance

Retirement benefits

Job summary

The Chronicle Of Higher Education, Inc. is seeking a proactive Executive Assistant for the NanoSystems Innovation Institute at Northeastern University. This role involves providing comprehensive support to the Institute Director, managing administrative tasks, and facilitating communication within the institute.

Candidates should have a Bachelor’s degree, strong organizational skills, and proficiency in Microsoft Office Suite. Temporary position with competitive pay rate. Comprehensive benefits package available for eligible employees.

Qualifications

• Proven experience as an executive assistant or in a similar administrative role.
• Ability to handle confidential information with discretion.
• Familiarity with university systems and procedures is advantageous.

Responsibilities

• Manage the Director’s calendar, schedule appointments, and coordinate meetings.
• Handle correspondence, emails, and phone calls on behalf of the Director.
• Prepare documents, reports, and presentations, ensuring accuracy.

Skills

Organizational skills

Verbal communication

Written communication

Microsoft Office Suite

Attention to detail

Education

Bachelor’s degree or equivalent experience

Job description

Executive Assistant - NanoSi

About the Opportunity

Job Summary

The NanoSystems Innovation Institute at Northeastern University is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Institute Director. This role involves managing administrative tasks, facilitating communication, and contributing to the overall efficiency of the institute’s operations.

Minimum Qualifications

• Bachelor’s degree or equivalent experience.
• Proven experience as an executive assistant or in a similar administrative role.
• Strong organizational and multitasking skills with meticulous attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Proven ability to learn new technological resources as needed.
• Ability to handle confidential information with discretion.
• Demonstrated ability to work effectively in a fast-paced and dynamic environment.
• Strong writing, editing, proofreading skills, attention to detail, and follow-through skills are essential, as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment.
• Familiarity with university systems and procedures is advantageous.

Job Duties

Administrative Support (60%)

• Manage the Director’s calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and resources.
• Handle correspondence, emails, and phone calls on behalf of the Director, providing timely and professional responses.
• Prepare documents, reports, and presentations, ensuring accuracy and consistency.

Communication and Coordination (20%)

• Act as a liaison between the Director and internal and external stakeholders, maintaining positive and professional relationships.
• Assist in drafting and proofreading communications, including emails, memos, and reports.
• Coordinate communication and information flow within the institute, ensuring timely dissemination of key updates.

Documentation and Reporting (10%)

• Maintain accurate records of meetings, communications, and administrative activities.
• Prepare reports and presentations as requested by the Director, summarizing key information and data.

Meeting and Event Coordination (5%)

• Coordinate logistics for meetings, workshops, and events attended or hosted by the Director.
• Prepare meeting agendas, take minutes, and follow up on action items as needed.
• Assist in coordinating travel arrangements for the Director and visitors.

Financial and Resource Management (5%)

• Assist in managing budgetary and financial matters, including tracking expenses and processing financial documents.
• Collaborate with relevant departments to ensure the availability of resources for the institute’s activities.

Position Type

Temporary

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit-eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement - as well as commuting & transportation. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Pay Rate

29.00