EXECUTIVE ASSISTANT - MVHS

System Support; Centerville (OH); On-site; USD 70,000 - 90,000; Full time

Job summary

Miami Valley Hospital South / Executive Offices is seeking an Executive Assistant to provide high-level administrative support to the President and CEO and to manage the Administrative Support Team across the Miami Valley Main, South and North offices.

The role requires exceptional organizational skills, discretion, and advanced Microsoft Office proficiency, including PowerPoint, Excel and Word; typing speed of 90 wpm and strong transcription abilities are essential.

Qualifications

• Five years executive level office experience; hospital setting preferred.
• Two years supervisory experience required.
• Excellent computer skills, including MS Office and strong PowerPoint, Excel and Word.
• Ability to type 90 words per minute and transcription proficiency.

Responsibilities

• Provide administrative support to the President and CEO and manage the Administrative Support Team.
• Interact with board members, medical staff, personnel, and community members.
• Ensure efficient operation of the Administrative Office across multiple locations.

Skills

Microsoft Office

PowerPoint

Excel

Word

Transcription

Typing 90 wpm

Budgeting

Date management

Education

High school diploma or GED

Associate's degree preferred

Tools

Microsoft Office Suite

Job description

EXECUTIVE ASSISTANT

MIAMI VALLEY HOSPITAL SOUTH / EXECUTIVE OFFICES

8A-4:30P

FULL TIME / 80 HOURS PER PAY

Provide administrative support to the President and Chief Executive Officer in addition to serving as the Executive Office Manager for the Miami Valley Main, South and North administration offices. Interacts with board members, medical staff, all levels of personnel, and members of the community. Requires excellent organizational knowledge, tact, computer skills, confidentiality and independent decision-making. Provides support to the President and CEO, Hospital Executives, Corporate Boards of Directors, including the AHSS and the Main, South and North Board Chairpersons, and Associates, to ensure the Administrative Office operates efficiently and effectively. Responsible for direct management of the Administrative Support Team (AST) including all executive assistants and administrative clerical staff to ensure quality, productivity and performance improvement.

Education: High school diploma or GED equivalent required, with additional secretarial, business and office management education. Associate's degree preferred.

Experience: Five years executive level office experience, preferable in a hospital setting. Two years supervisory experience required.

Skills/Other: Excellent computer skills required including Microsoft Office with strong PowerPoint, Excel and Word skills, as well as statistical process control, date management and budgeting/financial skills. Ability to type 90 words per minute, and be proficient in transcription.

This position requires a high degree of responsibility, judgment, initiative, discretion, and confidentiality. Must possess excellent organizational knowledge, independent decision-making and an understanding of the President and CEO's methods of operation, in additional to the overall function of Miami Valley Main, South and North practices, policies and procedures. Must possess the ability to handle multiple tasks that are varied in nature, necessitating good problem-solving and communication skills.

Ability to adjust priorities and to anticipate outcomes. Investigates incoming requests and questions to resolve issues appropriately. Must have a professional demeanor that is perceived as calm, energetic, confidential and decisive.

Dimension & Scope

This position interfaces with board members, medical staff, all levels of personnel, and members of the community. Interactions require a high degree of integrity and tact to maintain good public relations and confidentiality.