Executive Assistant & Museum Operations Support

Texas Association of Museums; Austin (TX); On-site; USD 24,000 - 26,000; Full time

Job summary

The Briscoe Western Art Museum is seeking an Administrative Assistant to support the President & CEO and the Director of HR and Administration. The role focuses on managing a confidential calendar, coordinating meetings, and producing documents for organization objectives.

Responsibilities include Word/Excel/PowerPoint prep, arranging travel, handling mail, organizing board packets, and assisting with events while maintaining confidentiality in a fast-paced environment.

Qualifications

• 5 years’ related experience working with executive management.
• Exceptional organization, customer service skills and personal communication skills.
• Excellent writing and verbal communication skills.
• Must be available for extended hours on a project-by-project basis.

Responsibilities

• Manage a confidential calendar of meetings and events.
• Prepare documents in Word, Excel and PowerPoint.
• Arrange travel and hotel accommodations and prepare expense reports.
• Screen incoming calls, take messages, and route inquiries to staff.

Skills

Executive management experience

Organization

Customer service

Communication skills

Independence

Multi-tasking

MS Word / Excel / PowerPoint

Tools

MS Office

Job description

The Briscoe Western Art Museum is seeking an Administrative Assistant to support the President & CEO and the Director of HR and Administration. The role focuses on managing a confidential calendar, coordinating meetings, and producing documents for organization objectives.

Responsibilities include Word/Excel/PowerPoint prep, arranging travel, handling mail, organizing board packets, and assisting with events while maintaining confidentiality in a fast-paced environment.