Executive Assistant - Mining Site Leadership Support

Prince Perelson & Associates; South Jordan (UT); On-site; USD 62,000 - 84,000; Full time

Job summary

PrincePerelson & Associates in Magna, Utah, is seeking an experienced Executive Assistant to provide high-level administrative support to the General Manager and executive leadership.

The role includes managing calendars, coordinating meetings and travel, processing expense reports, and handling confidential correspondence with professionalism and discretion. This in-office role emphasizes accuracy, safety, and strong collaboration with stakeholders.

Qualifications

• Previous experience as an Executive Assistant with executive-level personnel.
• Familiar with administrative software systems and data handling.
• Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
• Attention to detail and ability to work across multiple stakeholders.
• Creative and critical thinking to proactively improve processes, procedures, service, and relationships.

Responsibilities

• Provide comprehensive administrative and executive support with confidentiality, professionalism, and discretion.
• Manage executive calendars, coordinate meetings, arrange business travel, and process expense reports.
• Receive, screen, and direct calls, visitors, mail, and email correspondence in a timely and professional manner.
• Maintain organized files, records, and documentation, ensuring accuracy and accessibility.
• Coordinate and track end-to-end service requests, dashboards, reports, and special projects for leadership and stakeholders.
• Protect and manage leadership schedules, serving as gatekeeper for introductions, requests, and meeting cadence.

Skills

Executive support

Administrative systems

Microsoft Office

Attention to detail

Cross-stakeholder collaboration

Process improvement

Tools

Microsoft Office Suite

Job description

PrincePerelson & Associates in Magna, Utah, is seeking an experienced Executive Assistant to provide high-level administrative support to the General Manager and executive leadership.

The role includes managing calendars, coordinating meetings and travel, processing expense reports, and handling confidential correspondence with professionalism and discretion. This in-office role emphasizes accuracy, safety, and strong collaboration with stakeholders.