Executive Assistant

Ascot Group; Stamford (CT); Hybrid; USD 120,000 - 135,000; Full time

Benefits offered by this job

Health and Welfare Benefits

Medical, Dental, and Vision coverage

401k Contributory Savings Plan

Job summary

A global specialty risk underwriting organization is seeking an experienced Executive Assistant to support C-Level Executives. This hybrid position requires at least 10 years of experience and exceptional organizational and communication skills. Responsibilities include managing complex calendars, coordinating travel, and preparing meeting materials. Candidates should demonstrate proactive problem-solving abilities and the capacity to handle confidential information. Competitive compensation between $120,000 - $135,000 annually, with additional company benefits.

Qualifications

• A minimum of 10 years of experience supporting C-Level Executives.
• Prior insurance experience is a plus.
• Ability to manage and prioritize multiple tasks with attention to detail.

Responsibilities

• Provide administrative support to assigned Executives.
• Manage calendars, expense reports, and meeting schedules.
• Coordinate complex travel plans and document preparation.

Skills

Strong organizational skills

Interpersonal skills

Written and verbal communication

Problem-solving

Proactive approach

Technical proficiency

Discretion handling confidential information

Tools

Microsoft Office Suite

Video conferencing tools

Job description

This is an opportunity to join Ascot Group - one of the world’s preeminent specialty risk underwriting organizations.

Designed as a modern-era company operating through an ecosystem of interconnected global operating platforms, we’re bound by a common mission and purpose: One Ascot. Our greatest strength is a talented team who flourish in a collaborative, inclusive, and entrepreneurial culture, steeped in underwriting excellence, integrity, and a passion to find a better way, The Ascot Way.

The Ascot Way guides our people and our organization. Our underwriting platforms collaborate to find creative ways to deploy our capital in a true cross-product and cross-platform approach. These platforms work as one, deploying our capital creatively through our unique Fusion Model: Client Centric, Risk Centric, Technology Centric.

Built to be resilient, Ascot maximizes client financial security while delivering bespoke products and world class service — both pre- and post-claims. Ascot exists to solve for our clients’ brightest tomorrow, through agility, collaboration, resilience, and discipline.

Position Overview

The Executive Assistant provides administrative support to the assigned Executives. The Executive Assistant must be highly collaborative, energetic, and proactive and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and superior organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This is a hybrid position and will require the ability to work in Stamford, CT and New York, NY.

Responsibilities

• Completes a broad variety of administrative tasks for assigned Executives including calendar management; completing expense reports; meeting schedules; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings


• Plans, coordinates, and ensure schedules are prioritized and thoughtful


• Works collaboratively with the other Executive Assistant to plan meetings and coordinate schedules


• Works closely and effectively with the leadership team keeps them well informed of upcoming commitments and responsibilities, and follows up appropriately


• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressure


• Prepares meeting materials including extensive PowerPoint presentations


• Manages assigned projects from inception to completion with timeliness and exceptional attention to detail


• Plans and executes meetings and or/events


• Responsible for preparing and storing important documents


• Completes additional responsibilities as assigned


• Provides backup support to other members of the administration team as needed


• Commitment to The Ascot Way: As a member of the administration organization, the Executive Assistant will embody The Ascot Way in their daily interaction with colleagues, fostering colleague engagement and development, collaboration, inclusivity, and individual accountability

Requirements

• A minimum of 10 years of experience supporting C-Level Executives; prior insurance experience a plus


• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail


• Very strong interpersonal skills and the ability to build relationships with stakeholders, including senior leaders, staff, and external partners


• Exceptional written and verbal communication skills.


• Demonstrated proactive approaches to problem-solving with strong decision-making capability.


• Emotional maturity


• Highly proactive and forward thinking


• Technically savvy


• Highly resourceful team player, with the ability to also be extremely effective independently


• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response


• Forward-looking thinker, who actively seeks opportunities and proposes solutions


• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and video conferencing and collaboration tools


• Ability to occasionally work during non-business hours

This position may be filled at a different level, depending on experience

Compensation

Actual base pay could vary and may be above or below the listed range based on factors including but not limited to experience, subject matter expertise, and skills. The base pay is just one component of Ascot’s total compensation package for employees. Other rewards may include annual cash bonus, and other forms of discretionary compensation awarded by the Company.

The annualized base pay range for this role is: New York Metro Area: $120,000 - $135,000.

Company Benefits

Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Life Insurance, AD&D, Work/Life Resources (including Employee Assistance Program), and more. Leave Benefits: Paid holidays, annual Paid Time Off (includes paid state /local paid leave where required), Short-term Disability, Long-term Disability, Other leaves (e.g., Bereavement, FMLA, Adoption, Maternity, Military, Primary & Non-Primary Caregiver) Retirement Benefits: Contributory Savings Plan (401k).