Executive Assistant - Marketing # 26-26949

Us Tech Solutions; New York (NY); Remote; USD 62,000 - 65,000; Part time

Job summary

US Tech Solutions is seeking a detailed and organized Marketing Operations Coordinator to own calendars, project timelines, and reporting across marketing teams. The role emphasizes cross-functional collaboration, proactive issue resolution, and maintenance of planning tools to support executive priorities.

The candidate will manage Outlook planners, Smartsheet dashboards, and meetings with brand stakeholders.

Qualifications

• Experience coordinating complex schedules and collaborating with cross-functional teams.
• Enthusiastic, positive energy & able to work well under pressure.
• Must be highly organized, detail-oriented, self-motivated & an independent thinker.
• Excellent problem-solving skills.
• Proven presentation, communication, and interpersonal skills.
• Ability to adapt to change in a fast-paced and deadline-oriented environment.
• Bachelor’s degree is required.
• 4-6 years’ experience in related roles.
• Previous marketing operations experience is preferred.
• Ability to work independently, exercise sound judgment, and maintain attention to detail.
• Previous fashion retail experience is preferred.

Responsibilities

• Own, manage and maintain marketing calendars, project timelines, and planning tools.
• Own daily maintenance of Outlook planners and Smartsheet reporting to align with operating model.
• Schedule Marketing & Creative teams meetings.
• Coordinate & schedule Marketing leadership and cross-functional meetings with brand stakeholders alignment.
• Identify scheduling conflicts, process gaps, timing risks, and recommend solutions.
• Manage and maintain attendee documentation and ensure planners are up to date.
• Facilitate recurring meetings and partner with cross-functional teams to drive calendar alignment on priorities and milestones.
• Uphold efficient operational workflow and support a culture of continuous improvement.
• Deep knowledge of end-to-end Marketing operations and processes to support teams.
• Regular assessment of operations to identify areas of improvement & efficiencies.
• Support planning activities and process improvements to drive efficiency and visibility across the organization.
• Ad hoc process documentation & project management support.

Skills

Scheduling coordination

Cross-functional collaboration

Organized and detail oriented

Problem solving

Presentation and communication

Adaptability under pressure

4-6 years experience

Education

Bachelor’s degree

Tools

Outlook

Smartsheet

Excel

SharePoint

Job description

$45-$47 per hour

Manhattan, NY

Contract

Duration: 3+ Months Contract

Responsibilities

• Own, manage and maintain marketing calendars, project timelines, and operational planning tools

• Own daily maintenance of Outlook planners, and Smartsheet reporting to ensure alignment with operating model

• Schedule Marketing & Creative teams meetings

• Coordinate & schedule Marketing leadership and cross-functional meetings with brand stakeholders alignment

• Identify scheduling conflicts, process gaps, timing risks, and recommend solutions

• Manage and maintain attendee documentation and ensure planners are up to date

• Facilitate reoccurring meetings and partner with cross-functional teams to drive calendar alignment on organizational priorities and executive milestones

• Uphold the most efficient operational workflow,and support a culture of continuous improvement

• Deep knowledge of the overall end-to-end Marketing operations and processes to support teams

• Regular assessment of operations to identify areas of improvement & efficiencies in day-to-day workflow

• Support planning activities and process improvements to drive efficiency and visibility across the organization.

• Ad hoc process documentation & project management support

Qualifications

• Experience coordinating complex schedules and collaborating with cross-functional teams.

• Enthusiastic, positive energy & able to work well under pressure

• Must be highly organized, detail-oriented, self-motivated & an independent thinker

• Excellent problem-solving skills

• Proven presentation, communication, and interpersonal skills

• Ability to adapt well to change in direction and priority in a fast-paced and deadline-oriented environment

• Bachelor’s degree required

• 4-6 years’ experience

• Previous marketing operations experience preferred

• Ability to work independently, exercise sound judgment, and maintain a high level of attention to detail.

• Previous fashion retail experience preferred

• Strong experience working in the following programs: Outlook, Smartsheet, Excel, Sharepoint.

Location: Remote – EST

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com .

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement:

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