Executive Assistant- Long Island City, NY

Yoh; New York (NY); On-site; USD 95,000 - 115,000; Full time

Benefits offered by this job

Medical Benefits

Dental Benefits

Vision Benefits

HSA

401K Retirement Savings Plan

EAP

Direct Deposit & weekly epayroll

Referral Bonus Programs

Certification and training

Job summary

Yoh Services LLC is seeking an Executive Assistant to support the CFO with strategic calendar management, travel planning, email management, and data tracking and reporting. You will maintain an organized scheduling system to keep the CFO focused on high-value work and ensure visibility on deliverables across Finance, Accounting, Treasury, and FP&A.

This role requires 5+ years of EA experience, a Bachelor’s Degree, and excellent communication.

Qualifications

• 5+ years of experience as an Executive Assistant, Legal Assistant, or Administrative Professional.
• Bachelor’s Degree required.
• Experience in multi-entity contractor, construction or manufacturing setting preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication; ability to prioritize in a fast-paced environment.

Responsibilities

• Maintain a structured calendar with block scheduling and minimal conflicts.
• Coordinate travel arrangements and professional events well in advance.
• Review and triage emails, draft responses, and delegate as needed.
• Provide weekly summaries highlighting priorities and deadlines.
• Maintain a task dashboard with deadlines for CFO and direct reports.
• Prepare PowerPoint and Excel documents for meetings; support in office management.

Skills

Executive support

Calendar management

Communication skills

Microsoft Office/Copilot

Education

Bachelor's Degree

Tools

Microsoft Office

Copilot

Scheduling platforms

Dashboards

AI agents

Job description

Our finance team is seeking an Executive Assistant (EA) to support the CFO with strategic calendar and schedule management, travel planning, email management, and communication as well as data tracking and reporting and project execution. The EA willmaintaina highly organized, proactive scheduling system that keeps the CFO focused on high-value work. Success in this area means awell-structured calendar, clear priorities, and zero avoidable scheduling conflicts. As the EA, you will help ensure the CFO's inbox is organized, prioritized, and managed strategically. You are also responsible for ensuring that internal and external obligations and projects stay ontrackand you will handle recurring and ad hoc projects as directed by the CFO. The EA ensures that the CFO has visibility on all the deliverables of the Finance, Accounting, Treasury, Tax, Payroll andFinancial Planning &Analysis(FP&A)departments andmaintainsproject trackers and raid logs where necessary. In this key support role in finance, you will alsomaintainrecurring reporting and dashboards, ensuring that leadership has clear visibilityintokey performance metrics.

Responsibilities (includebutarenot limited to):

• Maintaininga structured calendar using block scheduling principles and ensuring meetings are scheduled appropriately with minimal conflicts
• Reviewing the calendar 24 - 48 hoursahead and proactively adjusting as needed and coordinating travel arrangements and professional events well in advance
• Reviewing and triaging incoming emails, drafting responses, and delegating communications when appropriate
• Providing weekly summaries highlighting priorities, deadlines, and emerging issues
• Tracking assignments and projects delegated by the CFO andmaintaininga task dashboard with deadlines and priorities for the CFO and the Finance and Administration direct reports
• Following up with team members to ensure progress and ensuring projects are completed accurately, on time, in full
• Handle expense tracking and administrative financial tasks, and support in office management, including coordinating mail, departmenteventsand supplies
• Liaise with Accounting and FP&A inmaintainingdashboards and providing hard copies of key reports as requested
• PreparePowerPointand Excel documents for executive,managementand board meetings
• Prepare weekly check-in reports for the CFO
• Special projects asrequired

What We're Looking for:

• Minimum5+ years of experience as an Executive Assistant, Legal Assistant, or Administrative Professional
• Bachelor’s Degreerequired
• Experience in a multi-entity contractor, construction environment or manufacturing setting preferred
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability toanticipateneeds and prioritize competing demands in a fast-paced environment
• Outstanding ability to navigate all aspects of Microsoft Office, including Copilot
• Experience with scheduling platforms, task scheduling tools, dashboards, and AI agents

Estimated Min Rate

$95,000.00

Estimated Max Rate

$115,000.00

What’s In It for You?

We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.