Executive Assistant, Litigation — Irvine Office Lead

Gursey; Irvine (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

Gursey | Schneider LLP seeks an Executive Assistant, Litigation in Irvine. You will lead administrative functions for the Family Litigation team, coordinating calendars, travel, and correspondence for Partners and staff.

The role requires 3+ years in a fast-paced professional services setting, a Bachelor’s degree preferred, and strong MS Office skills. You’ll ensure office operations run smoothly and support firm initiatives with precision.

Qualifications

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or Office Manager in a fast-paced professional services work environment (Accounting, Financial Services, or Law firm experience highly desirable)
• Bachelor’s degree preferred.
• Exceptional writing, editing, and proofreading skills.
• Excellent organization and time-management skills
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)

Responsibilities

• The Executive Assistant serves as the office lead in the Irvine office and supports Partners and Staff in all administrative functions.
• Schedule court appearances, depositions, arbitrations, mediations, client meetings, and conference calls.
• Manage the partner’s email, arrange travel, process reimbursements, and maintain calendars and due dates.
• Maintain legal files (paper & electronic), organize and digitize documents.
• Update case information, scan and organize legal files, and manage document delivery and tracking.
• Collaborate with Administrative Support Coordinators, Paralegals, and other staff as needed.
• Oversee office supplies, catering, housekeeping, and weekly office lunches.
• Coordinate firm events, venue research, cost estimates, and reservations.

Skills

Executive support

Administrative experience

MS Office proficiency

Communication skills

Education

Bachelor’s degree preferred

Tools

MS Office

Job description

Gursey | Schneider LLP seeks an Executive Assistant, Litigation in Irvine. You will lead administrative functions for the Family Litigation team, coordinating calendars, travel, and correspondence for Partners and staff.

The role requires 3+ years in a fast-paced professional services setting, a Bachelor’s degree preferred, and strong MS Office skills. You’ll ensure office operations run smoothly and support firm initiatives with precision.