Executive Assistant

Gursey; Irvine (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

Gursey | Schneider LLP seeks an Executive Assistant, Litigation in Irvine. You will lead administrative functions for the Family Litigation team, coordinating calendars, travel, and correspondence for Partners and staff.

The role requires 3+ years in a fast-paced professional services setting, a Bachelor’s degree preferred, and strong MS Office skills. You’ll ensure office operations run smoothly and support firm initiatives with precision.

Qualifications

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or Office Manager in a fast-paced professional services work environment (Accounting, Financial Services, or Law firm experience highly desirable)
• Bachelor’s degree preferred.
• Exceptional writing, editing, and proofreading skills.
• Excellent organization and time-management skills
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)

Responsibilities

• The Executive Assistant serves as the office lead in the Irvine office and supports Partners and Staff in all administrative functions.
• Schedule court appearances, depositions, arbitrations, mediations, client meetings, and conference calls.
• Manage the partner’s email, arrange travel, process reimbursements, and maintain calendars and due dates.
• Maintain legal files (paper & electronic), organize and digitize documents.
• Update case information, scan and organize legal files, and manage document delivery and tracking.
• Collaborate with Administrative Support Coordinators, Paralegals, and other staff as needed.
• Oversee office supplies, catering, housekeeping, and weekly office lunches.
• Coordinate firm events, venue research, cost estimates, and reservations.

Skills

Executive support

Administrative experience

MS Office proficiency

Communication skills

Education

Bachelor’s degree preferred

Tools

MS Office

Job description

About us: Gursey | Schneider LLP is a Top 100 Firm and a 12-time recipient of Inside Public Accounting's Best of the Best Firms, with over 40 years of success in the market. Our firm consists of over 250 accounting professionals and our talented people consistently drive the success of our business through thoughtful strategy and creative problem-solving.

Job Title: Executive Assistant, Litigation

Department: Family Litigation

Location: Irvine

Successful candidates should have the following:

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or Office Manager in a fast-paced professional services work environment (Accounting, Financial Services, or Law firm experience highly desirable)
• Bachelor’s degree preferred.
• Exceptional writing, editing, and proofreading skills.
• Excellent organization and time-management skills
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)

A day-in-the-life basic overview:

• The Executive Assistant serves as the office lead in the Irvine office. This position will be responsible for assisting Partners and Professional Staff in all administrative functions including, but not limited to:
• Scheduling court appearances, depositions, arbitrations, mediations, client meetings, and conference calls
• Managing the partner’s email; arranging business itineraries and coordinating travel arrangements; processing travel reimbursements, maintaining calendar, and due dates as required.
• Maintains legal files (both paper & electronic), organizes, files, and digitizes documents in a designated order.
• Updating case information, scanning, and organizing legal files.
• Managing document deliveries and tracking final executed documentation.
• Collaborating with Administrative Support Coordinators, Paralegals, and other support team members where applicable

Office management duties will include:

• Ordering supplies/snacks and restocking, general kitchen maintenance, coordinating weekly office lunches, mailing, and shipping.
• Ensuring that the office is maintained in excellent condition. This includes the appearance and functionality of the conference rooms, occupied and unoccupied offices, break rooms, and other common areas.
• Coordinating firm-related event processes for venues including site research, cost, and reservations.

$75,000 - $85,000 a year

The annual salary target for this job in this market is $75,000- $85,000. The specific compensation for this role will be determined based on the market demand, education, experience, and skill set of the individual selected for this position.

The compensation above is not representative of an employee’s total compensation. In addition to income, the following benefits are available: comprehensive medical, dental, and vision insurance, retirement savings, life and disability insurance, profit sharing and 401(k) match, certification incentives, education assistance, referral program, and more

Benefits: G|S offers market-leading benefits including medical/dental/vision insurance, profit sharing plan, parental leave, 401(k) match, and overtime pay. We also offer many fun intangible perks such as our annual ski/camping trip, black-tie holiday party, quarterly departmental mixers (travel stipend included), and paid continuing education.