Legal Secretary - OC

W3Global; Irvine (CA); On-site; USD 48,000 - 62,000; Full time

Job summary

W3Global is seeking an experienced Litigation Legal Assistant in Irvine, CA to support attorneys and paralegals across complex litigation matters. The role encompasses document preparation, court filings, calendar management, and trial coordination in a fast-paced environment.

The ideal candidate will have 3+ years of litigation experience, strong organizational skills, and the ability to manage multiple cases with attention to detail.

Qualifications

• 3+ years of litigation legal assistant or legal secretary experience in a law firm.
• Estate and trust litigation experience strongly preferred.
• Experience with business/commercial, employment, real estate, or intellectual property litigation is a plus.
• Proficiency with federal and state court e-filing systems and litigation procedures.

Responsibilities

• Prepare, proofread, and finalize pleadings, legal correspondence, and court filings.
• Handle electronic filings with federal and state courts, including CM/ECF and state court portals.
• Manage attorney calendars and track critical litigation deadlines, hearings, motions, discovery cutoffs, and trial dates.
• Coordinate depositions, mediations, arbitrations, and hearings, including scheduling court reporters and vendors.
• Maintain organized electronic case files and prepare deposition, hearing, and trial materials.
• Assist with trial preparation, including exhibit coordination, witness materials, and trial notebooks.
• Communicate with clients regarding scheduling and administrative matters.
• Track and accurately record daily billable and non-billable time.

Skills

Litigation experience

Organization

Time management

Tools

CM/ECF

NetDocuments

Microsoft Office

Job description

Location: Irvine, CA (Orange County) - Onsite

Compensation: $35-$45 per hour ($72,800-$93,600 annualized), DOE

Experience: 3+ years

Position Overview

An established law firm is seeking an experienced Litigation Legal Assistant to support attorneys and paralegals across a variety of complex litigation matters. This role will provide comprehensive litigation support from initial filings through trial and appeal, including document preparation, court filings, calendar management, deadline tracking, and trial coordination. The ideal candidate has strong litigation experience, exceptional organizational skills, and the ability to manage multiple cases in a fast-paced, deadline-driven environment.

Key Responsibilities

• Prepare, proofread, and finalize pleadings, legal correspondence, and court filings.
• Handle electronic filings with federal and state courts, including CM/ECF and state court portals.
• Manage attorney calendars and track critical litigation deadlines, hearings, motions, discovery cutoffs, and trial dates.
• Coordinate depositions, mediations, arbitrations, and hearings, including scheduling court reporters and vendors.
• Maintain organized electronic case files and prepare deposition, hearing, and trial materials.
• Assist with trial preparation, including exhibit coordination, witness materials, and trial notebooks.
• Communicate with clients regarding scheduling and administrative matters.
• Track and accurately record daily billable and non-billable time.

Qualifications

• At least 3 years of litigation legal assistant or legal secretary experience in a law firm.
• Estate and trust litigation experience strongly preferred.
• Experience with business/commercial, employment, real estate, or intellectual property litigation is a plus.
• Experience supporting multiple attorneys and paralegals in a deadline-driven environment.
• Proficiency with federal and state court e-filing systems and litigation procedures.
• Strong calendaring, docketing, organizational, and time-management skills.
• Proficiency in Microsoft Office; NetDocuments or similar document management systems preferred.
• Strong attention to detail, discretion, and professional judgment.
• Comfortable learning new technologies, software, and AI-assisted tools to improve efficiency.
• Adaptable to different attorney working styles, including preparing documents from handwritten drafts and dictation.

Important

This position focuses on business and complex civil litigation. Candidates whose litigation experience is limited to personal injury, family law, or immigration will not be the right fit.