Irvine Litigation Assistant — Complex Civil & Trial Prep

W3Global; Irvine (CA); On-site; USD 48,000 - 62,000; Full time

Job summary

W3Global is seeking an experienced Litigation Legal Assistant in Irvine, CA to support attorneys and paralegals across complex litigation matters. The role encompasses document preparation, court filings, calendar management, and trial coordination in a fast-paced environment.

The ideal candidate will have 3+ years of litigation experience, strong organizational skills, and the ability to manage multiple cases with attention to detail.

Qualifications

• 3+ years of litigation legal assistant or legal secretary experience in a law firm.
• Estate and trust litigation experience strongly preferred.
• Experience with business/commercial, employment, real estate, or intellectual property litigation is a plus.
• Proficiency with federal and state court e-filing systems and litigation procedures.

Responsibilities

• Prepare, proofread, and finalize pleadings, legal correspondence, and court filings.
• Handle electronic filings with federal and state courts, including CM/ECF and state court portals.
• Manage attorney calendars and track critical litigation deadlines, hearings, motions, discovery cutoffs, and trial dates.
• Coordinate depositions, mediations, arbitrations, and hearings, including scheduling court reporters and vendors.
• Maintain organized electronic case files and prepare deposition, hearing, and trial materials.
• Assist with trial preparation, including exhibit coordination, witness materials, and trial notebooks.
• Communicate with clients regarding scheduling and administrative matters.
• Track and accurately record daily billable and non-billable time.

Skills

Litigation experience

Organization

Time management

Tools

CM/ECF

NetDocuments

Microsoft Office

Job description

W3Global is seeking an experienced Litigation Legal Assistant in Irvine, CA to support attorneys and paralegals across complex litigation matters. The role encompasses document preparation, court filings, calendar management, and trial coordination in a fast-paced environment.

The ideal candidate will have 3+ years of litigation experience, strong organizational skills, and the ability to manage multiple cases with attention to detail.