Executive Assistant - Legal & Compliance Lead

Hospitality Ventures Management Group; Alpharetta, Northern (GA, KY); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible PTO

Up to 40% earned wages with PayActive

Full Healthcare Benefits

401k with 4% match

Hotel and F&B discounts

Job summary

Hospitality Ventures Management Group is seeking an Executive Assistant to support the President and senior leaders, managing corporate entities, licenses, and compliance across multiple jurisdictions. The role emphasizes discreet, tech-forward administration with a focus on leveraging AI and automation to streamline processes.

The ideal candidate will have paralegal credentials, 3+ years in corporate compliance, and experience supporting C-suite executives in fast-paced hospitality real estate

Qualifications

• Paralegal certificate, degree, or equivalent professional experience in corporate or legal compliance.
• Three (3) or more years of experience managing corporate compliance, licensing, regulatory filings, or related legal administration.
• Hospitality, restaurant, alcohol beverage, multi-state real estate, or franchise industry experience, highly preferred.
• Experience managing multi-state business licenses and/or liquor licenses.
• Experience supporting C-suite executives in a fast-paced environment.
• Familiarity with state Secretary of State filing systems and Alcohol Beverage Control (ABC) processes.
• Proficiency with Microsoft Office and document management platforms such as SharePoint.
• Experience navigating state, county, and municipal filing portals.
• Hands-on experience using AI or automation tools to streamline legal, compliance, administrative, or document-management processes.
• Active notary public commission, or willingness to obtain one shortly after hire.

Responsibilities

• Manage lifecycle of corporate legal entities across states and jurisdictions.
• Oversee licenses, permits, and regulatory requirements for properties and locations.
• Maintain compliance calendars, records, and audit-ready files with deadlines.
• Coordinate with outside counsel, agents, agencies, Accounting, HR, Operations, and leadership to ensure on-time compliance.
• Support acquisitions, transitions, and entity formations with EINs and registrations.
• Assist with due diligence, M&A, financing, audits, and related projects.
• Maintain governance records: resolutions, minute books, cap tables, org charts.
• Manage transfer, renewal, and closure of licenses during openings or ownership changes.
• Support brand/investor administration and maintain property/business unit records.
• Serve as company notary public for corporate and legal documents.
• Leverage technology to improve compliance tracking and document management.
• Manage calendars, travel, meetings, and executive communications for President and leadership.
• Coordinate executive meetings, offsites, and board logistics and materials.
• Act as liaison among President’s office, departments, partners, and stakeholders.
• Handle confidential information with discretion and professionalism.
• Identify opportunities to automate recurring work and scale processes.

Skills

Legal compliance coordination

Executive support

Discretion with sensitive information

AI/automation tooling

Education

Paralegal certificate or degree

Tools

Microsoft Office

SharePoint

Filing portals (state/municipal)

Job description

Hospitality Ventures Management Group is seeking an Executive Assistant to support the President and senior leaders, managing corporate entities, licenses, and compliance across multiple jurisdictions. The role emphasizes discreet, tech-forward administration with a focus on leveraging AI and automation to streamline processes.

The ideal candidate will have paralegal credentials, 3+ years in corporate compliance, and experience supporting C-suite executives in fast-paced hospitality real estate