Executive Assistant, Compliance & Legal Operations

HVMG - Hospitality Ventures Management Group; Alpharetta (GA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Flexible PTO

PayActive earned wages before payday

Full Healthcare Benefits (medical, den

401k match 4%

Hotel and Food & Beverage Discounts

Career advancement opportunities

Job summary

HVMG - Hospitality Ventures Management Group seeks an Executive Assistant to support the President and senior leadership, handling corporate entities, licenses, and compliance across multiple states. The role combines executive administrative duties with legal/compliance responsibilities using AI and automation tools to streamline processes.

The successful candidate will manage regulatory filings, coordinate with outside counsel, and assist with acquisitions, governance records, and investor

Qualifications

• Paralegal certificate, degree, or equivalent professional experience in corporate or legal compliance.

Responsibilities

• Manage lifecycle of corporate legal entities across states, including formations, registrations, renewals, filings, maintenance, and dissolutions.
• Oversee liquor licenses, business licenses, food service licenses, hotel licenses, permits, and other regulatory requirements across locations.
• Maintain compliance calendars, licensing records, and audit-ready files with active deadline tracking.
• Coordinate with outside counsel, registered agents, agencies, Accounting, Operations, HR, BD, and property leadership for timely compliance.
• Support acquisitions, management takeovers, openings, and transitions with entity formations, EINs, registrations, licenses, and documentation.
• Assist with due diligence, M&A activities, financing, audits, and other legal/corporate projects.
• Maintain governance records: resolutions, minute books, cap tables, organizational charts.
• Manage transfer/renewal/closure of licenses tied to openings, ownership changes, sales, or dissolutions.
• Support brand/investor admin, employee ID setups, investor tax docs, and property/business unit records.
• Serve as notary public for corporate/legal documents and leverage tech to streamline workflows.
• Identify opportunities to automate recurring tasks and scale systems as the organization grows.
• Manage calendars, travel, meetings, correspondence, expenses for the President and senior leadership.
• Coordinate executive meetings, offsites, board meetings, logistics, materials, follow-up items.

Skills

Organizational skills

Discretion & professionalism

Written & verbal communication

Attention to detail

Executive support experience

Notary willingness

Education

Paralegal certificate / degree in corporate or legal compliance

Tools

Microsoft Office

SharePoint

AI/Automation tools

Job description

HVMG - Hospitality Ventures Management Group seeks an Executive Assistant to support the President and senior leadership, handling corporate entities, licenses, and compliance across multiple states. The role combines executive administrative duties with legal/compliance responsibilities using AI and automation tools to streamline processes.

The successful candidate will manage regulatory filings, coordinate with outside counsel, and assist with acquisitions, governance records, and investor