Executive Assistant & Legal Billing Specialist

Bridgewater Associates Referrals; Kansas City (KS); On-site; USD 125,000 - 200,000; Full time

Job summary

Bridgewater Associates is seeking a Management Coordinator to support two senior leaders in the Legal & Regulatory Group and to own critical billing operations. This hybrid role balances calendar management with reviewing outside counsel invoices, maintaining accurate e-billing data, and ensuring timely spend reporting.

The position is onsite four days a week at our Westport, CT campus with occasional NYC travel.

Qualifications

• 3–5 years of experience in an administrative, executive support, or legal operations capacity; in-house experience is a plus.
• Prior exposure to e-billing, matter management, or legal invoicing processes strongly preferred; willingness and aptitude to learn these systems is required.
• Strong financial and analytical attention to detail, with comfort reviewing invoices, tracking spend, and working with numerical data.
• Effective written and oral communication skills, with the professionalism and discretion required to interact with senior leaders and outside counsel.
• Ability to anticipate needs, independently solve problems, and adapt to unexpected changes and shifting priorities.
• Proficiency with Microsoft Outlook, Word, and Excel; familiarity with e-billing or matter management platforms (e.g., Brightflag, Legal Tracker, or similar) is a plus.

Responsibilities

• Provide autonomous leverage to two senior LRG stakeholders through detailed calendar management, meeting and travel coordination, and preparation for internal and external engagements.
• Act as first point of contact and gatekeeper for the leaders supported, fielding and prioritizing incoming requests from internal and external stakeholders.
• Track and coordinate deliverables and commitments across both leaders’ responsibilities to ensure timely completion.
• Assist members of the leaders’ teams with ad-hoc administrative requests and help install and maintain intra-team processes.
• Support the day-to-day administration of the department’s e-billing and matter management systems, keeping matter, timekeeper, and vendor records accurate and current.
• Review outside counsel invoices for compliance with billing guidelines, route approvals, and track accruals to support accurate, timely spend reporting.
• Help maintain vendor and outside counsel records, including onboarding documentation, timekeeper rates, and matter setup.
• Assist in identifying and escalating billing discrepancies or spend leakage, and support resolution of routine billing questions from outside counsel.
• Compile recurring spend and billing reports to support departmental budgeting and financial reporting.
• Partner with the Legal Operations team on ad hoc projects related to vendor management, invoice audits, and process improvement.

Skills

Administrative support

Executive support

Financial analysis

Education

Experience in in-house legal operations

Tools

e-billing platforms

Matter management

Job description

Bridgewater Associates is seeking a Management Coordinator to support two senior leaders in the Legal & Regulatory Group and to own critical billing operations. This hybrid role balances calendar management with reviewing outside counsel invoices, maintaining accurate e-billing data, and ensuring timely spend reporting.

The position is onsite four days a week at our Westport, CT campus with occasional NYC travel.