Executive Assistant – Law Firm

Career Group; City of White Plains (NY); On-site; USD 90,000 - 125,000; Full time

Benefits offered by this job

Medical/Dental/Vision benefits

PTO and paid time off

Parking

Job summary

Career Group is seeking an Executive Assistant in White Plains to support the Managing Partner. This role requires 5+ years in a legal administrative environment, with strong Outlook, calendar, and travel coordination skills.

A driver’s license is preferred, and the position offers a robust benefits package and performance-based bonus potential. The successful candidate will handle high-volume communications, manage time-sensitive tasks, and utilize AI tools to streamline operations while

Qualifications

• 5+ years of administrative experience with mandatory legal industry background.
• Exceptional calm under pressure with ability to manage high volumes of communications.
• Highly proactive, detail-oriented, and able to prioritize effectively.

Responsibilities

• Maintain rigorous, precise control over a heavy Outlook inbox and triage critical correspondence.
• Coordinate complex calendar management, meeting confirmations, and billing support.
• Manage domestic/international travel logistics and track CLE requirements.
• Assist with personal errands and event planning as needed.
• Collaborate with leadership to adopt modern legal tech and AI tools to optimize workflows.

Skills

Legal admin experience

Outlook management

Calendar coordination

Travel coordination

Billing support

Tools

Outlook

Job description

A prestigious, boutique litigation law firm in White Plains, NY is seeking a dedicated Executive Assistant to support their Managing Partner.

Location: White Plains, NY (walkable from Metro-North train station; fully paid parking garage space provided).

Schedule: Monday - Friday, 9:00 AM - 6:00 PM

Base Salary Range: $90,000 - $125,000 (commensurate with experience) + Bonus eligible + medical/dental/vision benefits, PTO, comprehensive package

Responsibilities include:

• Maintain rigorous, precise control over a heavy Outlook inbox, managing communication flow and triaging critical correspondence.
• Handle complex calendar coordination, meeting confirmations, legal time entry, and billing support.
• Coordinate domestic and international travel logistics and track Continuing Legal Education (CLE) requirements.
• Assist with occasional personal errands (such as dry-cleaning pickup, vehicle maintenance coordination, family requests, and event planning).
• Partner with leadership to explore and utilize modern legal tech and AI tools to optimize daily workflows.

What We're Looking For:

• 5+ years of administrative experience, with mandatory legal industry background.
• Exceptionally calm under pressure, laser-focused, and capable of handling a high volume of communications without getting frazzled.
• Highly proactive with a strong instinct for prioritization and flawless attention to detail.
• Must possess a valid driver's license. High curiosity and comfort level using AI to streamline administrative tasks is a major plus!