Executive Assistant

SBH Community Service Network Inc.; Village of Cedarhurst (NY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Sbhonline in Cedarhurst, NY, is seeking an Executive Assistant to join the Litigation Department. The role requires highly organized, proactive support for attorneys and the daily operations of a busy practice.

You will manage calendars, coordinate communications, organize files, and maintain confidential records while handling multiple priorities in a fast-paced environment. A strong focus on accuracy, discretion, and professional communication is essential.

Qualifications

• Previous administrative or executive assistant experience preferred.

Responsibilities

• Provide comprehensive administrative support to attorneys within the Litigation Department.

Skills

Administrative support

Time management

Communication

Organizational skills

Attention to detail

Confidentiality

Multitasking

MS Office

Interpersonal skills

Teamwork

Independent work

Tools

MS Office

Job description

Location: Cedarhurst, NY
Employment Type: Full-Time
Salary: Based on Experience

Executive Assistant

Position Overview

A sophisticated law firm is seeking a highly organized and proactive Executive Assistant to join its Litigation Department in Cedarhurst, NY.

This position is ideal for a detail-oriented professional with strong administrative, communication, and multitasking skills who can effectively support attorneys and contribute to the day-to-day operations of a busy litigation practice.

The firm offers a collaborative and professional work environment focused on excellence, teamwork, and client service.

Key Responsibilities

• Provide comprehensive administrative support to attorneys within the Litigation Department.
• Manage calendars, appointments, meetings, and scheduling.
• Coordinate internal and external communications.
• Prepare, organize, proofread, and maintain correspondence and documents.
• Assist with organizing litigation-related files and materials.
• Maintain accurate and organized electronic and physical records.
• Track deadlines and assist attorneys with staying organized and prepared.
• Handle incoming calls, emails, and other correspondence professionally.
• Coordinate meetings and assist with meeting preparation.
• Assist with document management, filing, scanning, and administrative projects.
• Maintain confidentiality when handling sensitive client and legal information.
• Prioritize multiple assignments and deadlines in a fast-paced professional environment.
• Provide additional administrative support to the department as needed.

Qualifications

• Previous administrative or executive assistant experience preferred.
• Experience within a law firm or legal environment is a plus.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Proactive and resourceful approach to responsibilities.
• Strong computer and general office technology skills.
• Professional demeanor and strong interpersonal skills.
• Ability to handle confidential and sensitive information appropriately.
• Ability to work effectively both independently and as part of a team.