Legal Secretary / Executive Assistant

Orion Placement; New York (NY); On-site; USD 54,000 - 66,000; Full time

Job summary

Orionplacement is seeking a skilled Legal Secretary / Executive Assistant to join a respected plaintiff-side employment law firm in New York City. This role involves managing attorney calendars, coordinating client meetings, and supporting litigation tasks.

Ideal candidates will have at least 3 years of experience within a law firm and 2 years in administrative support roles. The position offers stable, full-time employment with competitive pay and growth opportunities.

Qualifications

• 3+ years of experience in a law firm.
• 2+ years as an executive assistant or legal secretary.
• Highly organized and detail-oriented.

Responsibilities

• Manage attorney calendars and daily priorities.
• Coordinate client meetings and internal scheduling.
• Support litigation administration and organize files.

Skills

Organizational skills

Professional communication

Tech proficiency with office tools

Tools

Outlook

Google Calendar

Microsoft Word

Job description

About the job Legal Secretary / Executive Assistant

Pay:$60,000.00 per year

Why This Is a Great Opportunity

• Join a well-established NYC plaintiff-side employment law team fighting for employees in high-impact discrimination, harassment, retaliation, and wrongful termination matters
• Get hands-on exposure to fast-moving litigation and a mission-driven practice (your work directly supports real people)
• Clear runway for growth: this firm wants someone they can develop and promote over time
• Stable, full-time role with strong training and mentorship in a professional office setting
• Competitive pay for an early-career legal admin, with long-term upside for high performers

Location: New York City (Midtown Manhattan). This is a 5 days in office role.

Note: Must have 3 plus year of law firm experience AND 2 plus year in an executive assistant, administrative assistant, or legal secretary type role (calendar management is a core part of the job).

About Our Client

Our client is a respected New York plaintiff-side employment law firm with 20 plus years of experience advocating for employees in workplace discrimination, harassment, wrongful termination, and civil rights matters in state and federal courts. They are known for strong outcomes, a passionate team, and a people-first approach to litigation.

Job Description

• Manage busy attorney calendars, scheduling, and daily priorities (meetings, court dates, deadlines, reminders)
• Coordinate calls, client meetings, and internal scheduling across multiple team members
• Support litigation administration: organize matter files, track deadlines, and help keep cases moving
• Prepare and proofread correspondence, emails, and basic documents
• Maintain professional communication with clients and outside parties (phone, email, in-person)
• Assist with general office operations: intake support, scanning, filing, mail, and document organization
• Jump in as a true right-hand support partner to attorneys and leadership as needs arise

Qualifications

• 3 plus years of experience working in a law firm (any practice area is fine)
• 2 plus years of executive assistant, legal assistant, legal secretary, or administrative support experience
• Highly organized, detail-oriented, and comfortable in a fast-paced environment
• Professional written and verbal communication skills
• Tech-comfortable: Outlook or Google Calendar, Word, PDF tools, and general office systems

Why You Will Love Working Here

• Mission-driven work with a team that cares about impact and quality
• A role that feels important: you are not just admin, you help run the day-to-day
• Real mentorship and growth potential (this firm promotes from within when performance is strong)
• Smart, collaborative environment with attorneys and staff who value reliability and initiative