Executive Assistant - Journey

The University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 58,000 - 64,000; Full time

Job summary

The University of North Carolina at Chapel Hill seeks an Executive Assistant to provide high-level administrative support to the Vice Dean of Gillings School of Global Public Health in Chapel Hill, NC. This role emphasizes calendar and travel coordination, meeting scheduling, and project oversight to ensure timely, quality deliverables.

The EA will collaborate with the Dean’s Office, coordinate cross-team priorities, and manage multiple deadlines in a matrix environment.

Qualifications

• High school diploma or equivalent with relevant administrative experience.
• Possible advances with an Associate’s degree and 1+ year experience.
• Bachelor’s degree preferred in business or related field.
• Equivalent combination of training/experience acceptable.

Responsibilities

• Provide executive support to the Vice Dean with calendar and travel management.
• Coordinate ongoing projects and ensure deadlines are met with high quality.
• Act as liaison to the Dean’s Office and align schedules across teams.
• Prioritize requests and manage confidential information with tact.

Skills

Administrative/Office management

Calendar management

Communication

Travel coordination

Education

High school diploma or equivalency

Associate’s degree in secretarial science or related discipline

Bachelor’s degree in business administration or related discipline

Equivalent combination of training and experience

Job description

Posting Information

Department

SPH - Deans Ofc-460101

Career Area

Administrative/Clerical Support

Is this an internal only recruitment?

No

Posting Open Date

09/02/2026

Application Deadline

09/14/2026

Position Type

Permanent Staff (SHRA)

Position Title

Executive Assistant - Journey

Salary Grade Equivalent

NC12 / GN10

Working Title

Executive Assistant

Position Number

20037574

Vacancy ID

P021341

Full-time/Part-time Permanent/Time-Limited

Full-Time Permanent

Hours per week

40

Work Schedule

Monday – Friday, 8:00 am – 5:00 pm

Work Location

CHAPEL HILL, NC

Position Location

North Carolina, US

Hiring Range

$58,000 - $64,373

Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Notice to Applicants

This position is not eligible for H-1B sponsorship.

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose Of Organizational Unit

The UNC Gillings School of Global Public Health, one of the top ranked public health schools in the nation, is comprised of eight academic units led and supported by the Dean’s Office and other large, centrally administrated school units. We have an enrolled student body of over 1600, taught by approximately 230 permanent faculty, and >100 adjunct and visiting faculty. The staff includes over 600 personnel of various types (including students, research staff and temporary workers) who help to achieve the teaching, research and service missions of the School and also to assist with compliance, finance, IT, fundraising and communication.

Position Summary

The Executive Assistant’s (EA) primary responsibility is to provide executive support to senior leadership at the Gillings School. In the case of this position, the position will support the Vice Dean. In this capacity, the EA will spend the bulk of their time providing calendar and operational support. In addition to overseeing the administrative functions related to ongoing projects, they ensure that assignments/requests/commitments of the executive they support are accurate, adequate, consistent, completed prior to deadlines and of high quality. This individual also works closely with, and will often receive guidance and assignments from, team members reporting up to their executive.

Finally, this position reports directly to the Dean’s Office Manager. As such, this individual serves as a key liaison to the Dean’s Office team, communicating about, and helping to align work, and ensuring smooth exchange of information and coordination of schedules and priorities. The Gillings School administrative team has a matrix model, meaning that administrative staff are cross trained and support each other as needed. In this regard, the person in this position will occasionally rely on Dean’s Office staff to cover their duties or provide surge help and vice versa.

The person in this position must analyze, prioritize and keep track of multiple pieces of complex and often confidential information in order to make accurate, efficient decisions regarding workflow, and provide deft facilitation and processing of information and correspondence. In close collaboration with their executive, the Executive Assistant manages complex schedules, including requests for appointments, meetings, events and travel. This individual must be skilled in anticipating when adjustments in schedules need to be made. Because there often are more requests than available time slots, this task requires sensitivity, judgment, and the ability to prioritize. In addition, while many meetings and events are scheduled far in advance, frequently, requests from high level individuals within the School and university require rescheduling other meetings. This individual must also have excellent judgement about when problems need troubleshooting in a timely way, and provide their executive with critical information on timely matters. The individual must provide reminders for key deadlines (and ideally manage tracking systems) and ensure that work is done with high quality. The individual must be a strong communicator, verbally and in writing.

The EA is responsible for independent problem solving, answering questions, providing information and taking action on behalf of their executive as authorized. The Executive Assistant also is the entry point for students, staff, faculty, university administrators at UNC and elsewhere, and a variety of callers and visitors who seek guidance.

The EA must also be able to work with a high-level team that work within the units they support, playing an important role in ensuring that each team member receives key information in a timely manner. This individual must be able to work closely with others on Dean’s Office administrative team, coordinating the flow of information across both teams and serving as back-up, if needed, within the Dean’s Office. Similarly, this individual needs to consult about planned absences with the Dean’s Office to ensure that the Dean’s Office team can provide seamless continuation of support for their executive.

The EA must facilitate completion of work at a rapid pace on time-sensitive matters with routine interruptions.

Gillings Leadership participate in many outside research activities that benefit the School. In this context, the EA must communicate with staff from these groups and understand the nature of the topics on which these projects are focused.

Minimum Education And Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

Bachelor’s Degree And Previous Supervisory Experience Strongly Preferred.

• This position must be politically astute and customer friendly.
• This position must be collaborative and enjoy the complexities of working in a matrix organization where it is persuasion rather than dictate that achieves cooperation.
• The position requires someone who understands and upholds the confidentiality of highly sensitive information.

Quick Link

https://unc.peopleadmin.com/postings/324797

Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.