Senior Executive Assistant

UNC Health; North Carolina; On-site; USD 34,000 - 50,000; Full time

Job summary

UNC Health is seeking an experienced administrative professional to provide executive-level support to the Heart & Vascular leadership team in Chapel Hill, NC. The role requires daily onsite presence and a track record of discretion, initiative and sound judgment in a fast-paced setting.

The position supports Vice Presidents and senior leaders, coordinates calendars, travel, meetings, and prepares materials.

Qualifications

• Microsoft Office proficiency including Outlook, Word and PowerPoint.
• Strong calendar management and meeting planning abilities.
• Excellent written and verbal communication, time management, and professionalism.

Responsibilities

• Serves as primary assistant to senior leaders (AVP/VP/SVP/President/UNCHCS officer) and supports schedules and activities.
• Distributes meeting materials and minutes; coordinates agendas and reports.
• Screens calls and mail, handles routine correspondence, and maintains confidentiality.

Skills

Microsoft Office

Calendar management

Meeting planning

Communication

Education

High school diploma

Tools

PowerPoint

Job description

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Summary

This position provides executive-level administrative support within UNC Health’s Heart & Vascular leadership team. The successful candidate will work closely with senior leaders in a highly visible, fast-paced environment where professionalism, discretion, responsiveness, and sound judgment are essential.

This position requires daily onsite presence to effectively support the needs of Heart & Vascular leadership and the department.

Preferred Qualifications

• Healthcare experience is strongly preferred, particularly within a hospital, physician practice, clinical operations, or other healthcare setting.
• Previous experience supporting Vice President-level or other senior executive leadership is preferred.
• Experience working within a large, complex, or matrixed organization is preferred.

Ideal Candidate Profile

The ideal candidate is a polished and highly organized administrative professional who is comfortable working closely with senior leadership and navigating a fast-paced, highly visible environment. They demonstrate strong professional judgment, discretion, initiative, and attention to detail and are comfortable balancing multiple priorities while building effective working relationships across all levels of an organization.

Responsibilities

• Serves as primary assistant to an Associate Vice President, Vice President, Senior Vice President, President or UNCHCS officer. Anticipates needs related to schedules and activities and provides administrative and or clerical support to fulfill perceived needs.
• Communicates, follows up and acts as a liaison with department directors regarding project and report data due to Vice President. Ensures agenda, power point and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.
• Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed.
• Schedules calendar commitments for directors and executives. Arranges meetings, conferences and travel logistics for executives and officials. Schedules high-level executives.
• May occasionally assist VPs with directors' budget.
• Organizes supervisor’s files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information.

Other Information

Other information:

Education Requirements

• High school diploma or GED required; higher-level degree may satisfy this requirement.

Licensure/Certification Requirements

• No licensure or certification required.

Professional Experience Requirements

• Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.

Knowledge/Skills/and Abilities Requirements

• Microsoft products: Outlook, Word, Power Point, communication and computer skills, time management, technical skills, calendar management, and meeting planning

Job Details

• Legal Employer: NCHEALTH
• Entity: Shared Services
• Organization Unit: HCS H&V Service Line
• Work Type: Full Time
• Standard Hours Per Week: 40.00
• Salary Range: $24.98 - $35.91 per hour (Hiring Range)
• Pay offers are determined by experience and internal equity
• Work Assignment Type: Onsite
• Work Schedule: Day Job
• Location of Job: US:NC:Chapel Hill
• Exempt From Overtime: Exempt: No
• This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Health Care System, in a department that provides shared services to operations across UNC Health Care; except that, if you are currently a UNCHCS State employee already working in a designated shared services department, you may remain a UNCHCS State employee if selected for this job.
• Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.
• UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email [e-mail] if you need a reasonable accommodation to search and/or to apply for a career opportunity.