Executive Assistant-Japanese Bilingual

Pasona N A, Inc.; Houston (TX); On-site; USD 80,000 - 85,000; Full time

Job summary

Pasona N A, Inc. in Houston, TX seeks a Japanese-English bilingual Executive Assistant to provide high-level administrative and operational support to the President. This on-site role bridges U.S.

operations with headquarters in Japan and supports expatriates and visiting executives. You will manage calendars, arrange travel, prepare bilingual materials, coordinate meetings, and handle confidential information with discretion.

Qualifications

• 5+ years of executive support or senior-level admin experience.
• Fluent Japanese and English in speaking, reading, and writing.
• Strong knowledge of Japanese business etiquette and keigo.
• Experience supporting executives and managing complex calendars.
• Proficient with Microsoft Office and Japanese document prep.
• Ability to handle confidential information discreetly.
• Excellent organizational and multitasking skills.

Responsibilities

• Manage President's calendar, appointments, and travel arrangements.
• Prepare English and Japanese presentations and reports.
• Coordinate meetings, take minutes, and track action items.
• Process invoices, expenses, and corporate card reconciliations.
• Serve as liaison between U.S. operations and Japan HQ.
• Support expatriates and coordinate international travel as needed.

Skills

Bilingual Japanese-English

Executive support

Calendar management

Travel coordination

Confidential handling

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Executive Assistant to President – Japanese Bilingual

Location: Houston, TX 77041

Salary: $80,000–$85,000 annually (DOE)

Work Location: On-site

Language: Japanese-English Bilingual Required

Position Overview

We are seeking an experienced Japanese-English Bilingual Executive Assistant to provide high-level administrative and operational support to the President of a Japanese-affiliated company in Houston, TX.

This position plays a key role in coordinating executive schedules, facilitating communication between U.S. operations and headquarters in Japan, and supporting Japanese expatriates and visiting executives.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working with senior leadership in a bilingual, cross-cultural business environment.

Key Responsibilities

Executive & Administrative Support

• Manage the President's calendar, appointments, meetings, and domestic/international travel arrangements.
• Prepare presentations, reports, meeting materials, and business correspondence in English and Japanese.
• Coordinate executive meetings, take minutes, and follow up on action items and deadlines.
• Process expense reports, invoices, and corporate credit card reconciliations.
• Handle confidential business information with professionalism and discretion.

Bilingual Communication & Coordination

• Serve as a liaison between U.S. operations, Japanese headquarters, and external business partners.
• Facilitate communication across Japanese and American teams.
• Coordinate visits from Japanese executives, VIP clients, and business partners.
• Assist with corporate events, executive meetings, and business hospitality arrangements.

Japanese Expatriate Support

• Provide administrative support for Japanese expatriates, including assignments, repatriation, and home leave arrangements.
• Coordinate expatriate payroll administration, tax-related documentation, and communication with external service providers.
• Assist expatriates with local arrangements and transitions as needed.

Qualifications

Required

• Fluent Japanese and English (speaking, reading, and writing).
• 5+ years of Executive Assistant or senior-level administrative support experience.
• Strong understanding of Japanese business culture, etiquette, and professional communication, including keigo.
• Experience supporting executives and managing complex schedules.
• Excellent organizational, multitasking, and communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook), including Japanese document preparation.
• Strong attention to detail and ability to work independently.

Preferred

• Experience working for a Japanese company or multinational organization.
• Experience communicating with headquarters or business partners in Japan.
• Experience supporting Japanese expatriates or coordinating international business travel.
• Bachelor's degree or equivalent professional experience.

Ideal Candidate

• Professional, dependable, and proactive.
• Comfortable communicating with senior executives in both Japanese and English.
• Able to anticipate needs, prioritize tasks, and manage multiple responsibilities.
• Strong interpersonal skills and cultural awareness.
• Flexible and adaptable in a fast-paced international business environment.

This is an excellent opportunity for an experienced bilingual administrative professional to work closely with executive leadership and serve as a key bridge between U.S. and Japan.