Executive Assistant IV

Ampcus, Inc; Atlanta (GA); On-site; USD 60,000 - 80,000; Full time

Job summary

Ampcus, Inc in Atlanta, GA is seeking an Executive Assistant IV to provide high-level support to Managing Directors. The ideal candidate will manage complex calendars, facilitate communication with stakeholders, and coordinate meetings efficiently.

This role demands strong organizational and communication skills, along with experience in a similar position. Proficiency in Microsoft Office Suite is essential.

Ampcus is an equal opportunity employer and encourages qualified candidates to apply.

Qualifications

• 5 years of direct experience as an Executive Assistant.
• Proficient in typing and managing digital systems.
• Ability to manage and coordinate multiple priorities.

Responsibilities

• Manage complex calendars and travel arrangements.
• Serve as a primary contact for stakeholders.
• Coordinate meeting logistics and event planning.

Skills

Microsoft Office Suite (Outlook, Teams, Word)

Communication

Organizational Skills

Problem-Solving

Education

High school diploma or equivalent

Tools

Digital System Management

Job description

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Title

Executive Assistant IV

Location(s)

Atlanta, GA

Job Description

The Administrative Assistant provides high-level support to three (3) Managing Directors within Delta's Integrated Marketing and Channels organization. This role requires strong organizational, communication, and problem-solving skills, along with the ability to manage confidential information and operate effectively in a fast-paced, dynamic environment. This individual will collaborate closely with other administrative professionals within the Marketing and Product organization as well as across the broader Delta enterprise.

Key Responsibilities

• Executive Support & Calendar Management
  • Manage complex calendars, including scheduling meetings, coordinating priorities, and arranging domestic and international travel.
  • Anticipate scheduling conflicts and proactively adjust to optimize executive time.
• Communication & Stakeholder Management
  • Serve as a primary point of contact for internal and external stakeholders; screen calls and visitors with professionalism and discretion.
  • Handle and resolve routine and sensitive inquiries independently where appropriate.
• Meeting & Event Coordination
  • Coordinate meeting logistics including conference room bookings, virtual setup, materials preparation, and catering.
  • Capture and distribute meeting notes, action items, and follow-ups.
• Administrative & Operational Support
  • Draft, edit, and format correspondence, presentations, and reports.
  • Support internal processes and contribute to improving administrative systems and team workflows.
• Financial & Systems Administration
  • Prepare and submit expense reports, vouchers, and invoice approvals in a timely and accurate manner.
  • Manage IT requests and other internal system needs for executives.
• Team & Culture Support
  • Assist in planning and executing team events, offsites, and engagement activities.
  • Support visitor management (including VIP badges and tours), and contractor ID renewals.
• Compliance & Workplace Operations
  • Ensure adherence to company policies, procedures, and safety practices in all administrative processes.

Qualifications - Minimum

• High school diploma or equivalent required.
• Prior experience operating in an Executive Assistant role, (5 years direct experience, 10+ years work experience in related roles)
• Demonstrated proficiency in typing and digital system management
• Advanced skills in Microsoft Office Suite, particularly Outlook, Teams and Word, with working knowledge of Excel and PowerPoint strongly preferred.
• Strong written and verbal communication skills, with the ability to effectively interact with employees at all levels, including senior leadership and external partners.
• Proven interpersonal skills with the ability to coordinate and influence activities across teams.
• High attention to detail, ensuring accuracy in documentation, communications, and deliverables within established timelines.
• Ability to manage and coordinate multiple priorities across projects involving diverse stakeholders, including internal teams and external vendors.
• Strong organizational and prioritization skills, with the ability to work independently, manage competing demands, and operate effectively with minimal supervision.
• Demonstrated ability to establish and improve administrative processes, workflows, and office procedures.
• Internal candidates must be in good standing and performing satisfactorily in their current role.
• Where permitted by applicable law, candidates must be fully vaccinated against COVID-19 by the date of hire (applies to U.S.-based roles for external applicants).

Job Qualifications - Preferred

• Knowledge of corporate business processes and procedures such as payroll, benefits, reimbursements and expense reporting, purchasing and departmental budget is preferred.
• Aptitude to learn new and emerging systems and tools to drive efficiency and collaboration for support.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.