Executive Assistant

Ampcus, Inc; Washington (District of Columbia); On-site; USD 80,000 - 100,000; Full time

Job summary

Ampcus, Inc is seeking a highly motivated Executive Assistant to provide comprehensive administrative support to a senior leader in Washington DC. This key role requires a seasoned professional with expertise in managing complex calendars, coordinating high-level meetings, and ensuring the smooth functionality of the executive's office.

The ideal candidate should have at least 10 years of progressive senior administrative experience, preferably supporting C-suite executives in fast-paced environments. Strong skills in confidentiality, communication, and travel coordination are essential for success in this position.

Qualifications

• 10 years of progressive senior administrative experience required.
• Proven track record managing competing priorities in fast-paced environments.
• Experience in confidential, regulatory, or policy-focused settings preferred.

Responsibilities

• Provide comprehensive administrative support to the senior leader.
• Manage complex calendar with multiple competing priorities.
• Coordinate domestic and international travel arrangements.

Skills

Administrative support

Calendar management

Confidentiality

Travel coordination

Communication

Job description

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Title: Executive Assistant

Location(s): Washington DC

Job Summary

Client is seeking an exceptional Executive Assistant to provide comprehensive, high-level administrative support to a senior leader. This critical role requires a seasoned professional with demonstrated expertise supporting senior executives in fast-paced, complex regulatory environments.

Key Responsibilities

• Provide comprehensive administrative support to the senior leader
• Manage complex calendar with multiple competing priorities, including meetings with Board Members, Bank Presidents, regulatory agency officials, and industry representatives
• Coordinate and prioritize meeting requests, ensuring appropriate preparation time and strategic scheduling
• Anticipate senior leader's needs and proactively address administrative requirements
• Draft, edit, and proofread correspondence, memoranda, and presentations for internal and external audiences
• Coordinate communications with Board Members' offices, Client Banks, and other key stakeholders
• Manage sensitive and confidential information with absolute discretion
• Plan and coordinate high-level meetings, conferences, and briefings, including logistics, materials preparation, and follow-up
• Manage videoconference and hybrid meeting technology and logistics
• Prepare briefing materials, agendas, and background documents
• Arrange and coordinate participation in Board meetings, FOMC-related activities, and interagency meetings
• Track action items, deadlines, and follow-up requirements
• Arrange complex domestic and international travel, including detailed itineraries, security requirements, and expense reporting
• Coordinate travel for official Federal business, conferences, and international regulatory meetings
• Process travel authorizations and expense reimbursements in accordance with Client policies
• Manage travel during crisis situations with flexibility and efficiency
• Process invoices, purchase requests, and budget tracking for the senior leader's office
• Assist with preparation of materials for Board presentations and decision memos
• Support division-wide events and initiatives as requested

Required Qualifications

• 10 years of progressive senior administrative experience required, with at least 5 years supporting C-suite or director-level executives in government, financial services, or regulatory agencies
• Proven track record managing competing priorities in fast-paced, high-stakes environments
• Experience in confidential, regulatory, or policy-focused settings strongly preferred
• Familiarity with Federal government operations and protocols is highly desirable

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.