Executive Assistant & IR Coordinator — VC Growth

Career Group; New York (NY); On-site; USD 95,000 - 140,000; Full time

Job summary

Career Group is seeking an Executive Assistant / Investor Relations Coordinator for a leading NYC venture capital/growth equity firm. The role supports the Head of Investor Relations and the IR team, requiring proactive coordination, strategic thinking, and discretion.

The position is onsite 4 days a week with remote Fridays, offering exposure to fundraising, CRM management, investor events, and senior-level collaboration with executives and investors.

Qualifications

• Experience in executive administration and/or event planning within financial services.
• Investor Relations exposure is highly preferred, with client-facing investment function experience acceptable.
• Bachelor's degree or equivalent required.
• Proactive, highly responsive and capable of supporting senior professionals in a fast-paced environment.

Responsibilities

• Complex scheduling and travel coordination (commercial and private).
• Coordinate complex domestic and international travel for investor meetings and conferences.
• Manage logistics for a highly active team with multiple professionals traveling simultaneously.
• Support event planning throughout the year, including investor events and the Annual Investor Meeting.
• Spearhead CRM management, investor updates, meeting tracking, reporting, and data integrity.
• Support fundraising efforts, including data room management and related materials.
• Schedule internal and external meetings and assist with meeting prep and follow-ups.
• Process expenses and maintain highly confidential information with discretion.
• Collaborate daily with C-level executives, investors, and senior professionals.
• Anticipate needs, identify issues, and drive tasks to completion.
• Understand priorities and escalate or delay tasks as needed.

Skills

Investor relations

Executive administration

Event planning

Calendar management

Travel coordination

Proactive

Education

Bachelor's degree

Tools

CRM platforms

Microsoft Outlook

Job description

Career Group is seeking an Executive Assistant / Investor Relations Coordinator for a leading NYC venture capital/growth equity firm. The role supports the Head of Investor Relations and the IR team, requiring proactive coordination, strategic thinking, and discretion.

The position is onsite 4 days a week with remote Fridays, offering exposure to fundraising, CRM management, investor events, and senior-level collaboration with executives and investors.