Executive Assistant - Investor Relations (Hybrid, NYC)

Career Group; New York (NY); Hybrid; USD 113.000 - 138.000; Vollzeit

Benefits dieser Stelle

Firm-covered comprehensive health, •

401(k) with profit-sharing

Daily $25 lunch allowance

Zusammenfassung

A premier, global recognized financial services institution seeks an exceptional Executive Assistant to support the Investor Relations team in New York. This hybrid role balances complex executive logistics with investor relations deliverables in a fast-paced environment.

Based in Midtown East, the position offers 4 days onsite and 1 day remote, with 8:30 AM – 5:00 PM hours and after-hours responsiveness as needed. Compensation ranges from $125,000 to $150,000 base plus discretionary bonus.

Qualifikationen

• 4 to 6+ years of executive support experience, ideally within financial services.
• High emotional intelligence, authenticity, and confidence.
• Meticulous attention to detail paired with a strong commitment to accuracy and discretion.
• A proactive, team-oriented mindset with an eager desire to learn team operations.

Aufgaben

• Calendar Management: Direct complex, multi-time-zone schedule coordination, proactively resolving conflicts and managing meeting arrangements.
• Travel & Expense Management: Oversee domestic and international travel logistics via corporate travel partners, accurately filing expense reports through Concur.
• Meeting Participation & Minutes: Attend designated internal and external discussions to document clear, actionable meeting notes.
• Communication & Coverage: Assist with executive correspondence, message filtering, and cross-team coverage during colleague absences.
• Data & CRM Maintenance: Keep investor distribution channels, contact records, and deal pipelines updated utilizing DealCloud.
• DDQ & ODD Coordination: Assist with the tracking, preparation, and distribution of Operational Due Diligence (ODD) documentation and Due Diligence Questionnaires (DDQs).
• Fund & Investor Logistics: Help manage fund data rooms, track capital call communications, and draft investor-facing collateral.

Kenntnisse

Executive support

Emotional intelligence

Attention to detail

Team-oriented mindset

Discretion

Professional composure

Tools

DealCloud

Concur

MS Office

Jobbeschreibung

A premier, global recognized financial services institution seeks an exceptional Executive Assistant to support the Investor Relations team in New York. This hybrid role balances complex executive logistics with investor relations deliverables in a fast-paced environment.

Based in Midtown East, the position offers 4 days onsite and 1 day remote, with 8:30 AM – 5:00 PM hours and after-hours responsiveness as needed. Compensation ranges from $125,000 to $150,000 base plus discretionary bonus.