Executive Assistant to Investor Relations

Atlas Search; New York (NY); Hybrid; USD 90,000 - 160,000; Full time

Job summary

Atlas Search in Manhattan is seeking an experienced executive assistant to support senior executives in a hybrid role. You will manage calendars, coordinate meetings, arrange domestic and international travel, and prepare expense reports with precision.

The role requires strong communication, discretion, and a proactive approach to ad hoc projects. The ideal candidate has a Bachelor’s degree and at least four years of administrative experience at a financial services firm, with preference for IR

Qualifications

• Bachelor’s degree is required.
• 4+ years of administrative experience at a financial services firm.
• Experience supporting an IR team is preferred.
• Corporate Access experience is strongly preferred.

Responsibilities

• Effective interactions with senior executives.
• Maintaining executives’ calendars, scheduling meetings and conference calls, responding to emails and phone calls, resolving conflicts and prioritization.
• Arranging domestic and international travel, updating travel profiles, managing approvals and booking flights, hotels, and rental cars.
• Preparing and submitting all expense reports on time.
• Editing and updating pitch decks.
• Ad hoc projects.

Skills

Executive support

Administrative experience

IR team support

Education

Bachelor’s degree

Job description

Our client is a prestigious financial services firm in Manhattan, operating in a hybrid schedule.

Responsibilities include but are not limited to:

• Effective interactions with senior executives
• Maintaining executives’ calendars, scheduling all meetings and conference calls, responding to e-mails and phone calls requesting meetings, resolving meeting conflicts and prioritization issues
• Arranging all aspects of domestic and international travel, keeping executives’ travel profiles up-to-date, managing approvals for any travel, and arranging flights, hotels, and rental cars.
• Preparing and submitting all expense reports on a timely basis
• Editing and updating pitch decks
• Ad hoc projects

Qualifications:

• Bachelor’s degree is required
• 4+ years of administrative experience at a financial services firm
• Experience supporting an IR team is preferred
• Corporate Access experience is strongly preferred

The annual base salary range is $90,000 to $160,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.