Executive Assistant & Investor Relations Lead

Career Group; New York (NY); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Career Group is seeking an Executive Assistant / Investor Relations Coordinator in NYC to support the Head of Investor Relations and the IR team. The role is onsite four days a week with remote Fridays, requiring proactive, highly organized, and discreet support to senior professionals.

The ideal candidate has a background in executive administration or event planning within financial services, with strong communication and time-zone awareness to manage a global investor network.

Qualifications

• Prior experience in executive administration and/or event planning within financial services required.
• Investor Relations experience is highly preferred, although candidates with strong financial services backgrounds and meaningful exposure to IR, Business Development, fundraising, or other client-facing investment functions will also be considered.

Responsibilities

• Complex scheduling and travel coordination for executives.
• Coordinate domestic and international travel including itineraries and logistics for investor meetings and conferences.
• Support event planning throughout the year, including investor events and the Annual Investor Meeting.
• Spearhead CRM management, investor updates, meeting tracking, reporting, and data accuracy.

Skills

Executive support

Event planning

Investor relations exposure

CRM platforms

Outlook

AI productivity tools

Communication skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Job description

Career Group is seeking an Executive Assistant / Investor Relations Coordinator in NYC to support the Head of Investor Relations and the IR team. The role is onsite four days a week with remote Fridays, requiring proactive, highly organized, and discreet support to senior professionals.

The ideal candidate has a background in executive administration or event planning within financial services, with strong communication and time-zone awareness to manage a global investor network.