Executive Assistant - Investor Relations

Career Group; New York (NY); Hybrid; USD 120,000 - 145,000; Full time

Job summary

An established industry player is seeking an experienced administrative assistant to support a dynamic Investor Services team at a leading hedge fund. This role involves managing multiple calendars, coordinating extensive travel, and maintaining CRM updates. The ideal candidate will have a strong background in administrative roles, particularly within financial services or law, and possess excellent communication and organizational skills. Join a collaborative environment where your contributions will directly impact the success of a high-performing team. If you thrive in fast-paced settings and are looking for a rewarding opportunity, this position is perfect for you.

Benefits

Comprehensive Benefits

401k

Free Lunch

4 Weeks PTO

Discretionary Bonus

Qualifications

• 5-10 years of administrative experience, preferably in Investor Relations.
• Strong skills in scheduling, travel coordination, and CRM maintenance.

Responsibilities

• Manage multiple Outlook calendars and coordinate travel arrangements.
• Create daily updates for investor calls and prepare meeting materials.

Skills

Administrative Experience

Interpersonal Skills

Communication Skills

Organizational Skills

Customer Service Orientation

Flexibility

Ability to Prioritize

Education

Undergraduate Degree

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

CRM Software (Dynamo preferred)

Job description

This role is a great opportunity for an experienced assistant to work collaboratively to support 3-4 professionals on the Investor Services team at one of the world’s leading hedge funds.

Salary commensurate with experience: $120 - $145k base plus discretionary bonus and fully paid, comprehensive benefits, 401k, free lunch, and 4 weeks PTO

Hours: 8:00am-6:30pm in the office, Hybrid - 4 days/week (1 day remote) in Midtown NYC

Ideal profile:

• 5-10 years of administrative experience and strong prefer someone with IR or investment team support experience
• Must have experience booking extensive travel
• Longevity on the resume is a must - no job hoppers
• Ideally someone who understands jurisdictional requirements, reverse solicit, etc.
• Degree required
• CRM experience (they use Dynamo, but open to any CRM experience) – someone who knows & cares about using it well

Responsibilities include:

• High volume scheduling and management of multiple Outlook calendars
• Coordinate domestic and international travel arrangements and expense reports
• CRM maintenance of investor updates
• Create daily email of all investor calls/meetings scheduled and disseminate materials for team meetings
• Schedule and track calls for fundraising periods and prepare briefing memos
• Ad hoc projects and requests

Seeking:

• 5+ years of administrative/Executive Assistant experience (prior Investor Relations or Investment Team support preferred)
• Experience working in fast paced, dynamic industries, such as financial services or law
• An undergraduate degree with a record of academic success.
• Strong interpersonal and communication skills
• Strong Microsoft Outlook and Excel skills with a knowledge of Word and PowerPoint
• Demonstrated customer service orientation and strong organizational skills
• Support experience within a team environment preferred
• Ability to prioritize and manage multiple tasks simultaneously
• Flexibility on hours

Please submit your resume to apply!

Seniority level

Associate

Employment type

Full-time

Job function

Administrative