Executive Assistant-Information Security & Risk Operations

Toyota Tsusho America; Georgetown (KY); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive salary + bonus

Paid time off

Medical, dental and vision benefits

Flexible spending accounts

Health Savings Account

14 paid holidays

401(k) with company contribution

Tuition reimbursement

Job summary

Toyota Tsusho America is seeking an Executive Assistant, Information Security Operations to support high‑impact finance, contracts, and vendor coordination for the Information Security and Enterprise Risk teams.

The role includes annual budget compilation, monthly variance reviews, insurance coordination, and TCOR modeling, with permissions to facilitate strategic discussions while safeguarding confidential information.

Qualifications

• 3–5+ years in executive assistant, business operations, or PMO support roles.
• Experience with budget compilation, variance analysis, and executive reporting.
• Hands-on with contract administration (MSAs, SOWs) and vendor onboarding/renewal.
• Exposure to insurance processes and TCOR concepts is preferred.

Responsibilities

• Lead annual security budget compilation with stakeholders and deliver monthly budget-to-actual reporting.
• Facilitate monthly variance reviews, track actions, and maintain financial calendars.
• Manage cybersecurity MSA renewals, onboarding, and contract terms with Legal and Procurement.
• Support insurance renewals, TCOR modeling, and audits like SOC 2 / ISO 27001.
• Provide calendar management, executive materials, and SOPs with cross‑functional coordination.
• Coordinate between Security, Enterprise Risk, and vendors, translating tech to business language.

Skills

Budget analysis

Executive reporting

Contract admin

Vendor management

TCOR concepts

MSA/SOW workflows

Confidential handling

Job description

We firmly believe that our employees drive the success of the company! With success in mind as the ultimate goal, we strive to create and provide an environment that offers challenging, stimulating and financially rewarding opportunities. We are looking for The Right One to join our team!

What's In It For You?

• Competitive Salary with Bonus Opportunities
• Paid Time Off
• Comprehensive Medical, Dental and Vision Benefits (Low Premiums!)
• Flexible Spending and Health Savings Accounts
• 14 Paid Company Holidays
• 401(k) with Company Contribution
• Educational Tuition Reimbursement

Summary

The Executive Assistant, Information Security Operations provides high-impact operational, financial, and administrative support to the Information Security The Executive Assistant, Information Security Operations provides high-impact operational, financial, and administrative support to the Information Security and Enterprise Risk teams. This role is responsible for key financial and administrative tasks, including annual budget compilation, monthly budget analytics, variance review discussions, contract renewals, and insurance coordination. The position oversees various risk management processes, including TCOR management, and provides research, analysis, and recommendations to drive informed decisions, without having independent decision-making authority.

What You'll Do

• Lead the annual security budget compilation via stakeholder interviews, validate assumptions and dependencies, deliver monthly budget-to-actual reporting with variance analyses and dashboards, and highlight key insights, risks, and actions.
• Facilitate monthly variance reviews, consolidate inputs, propose corrective actions or re-forecasts, maintain financial calendars and trackers with Finance, and monitor savings initiatives and realized benefits.
• Manage cybersecurity MSA renewals and onboarding, coordinate contract terms and risk assessments with Legal, Procurement, and SMEs, maintain a centralized contract repository, support the full vendor lifecycle, and prepare negotiation packets with spend and utilization data.
• Support insurance renewals by gathering security and risk data, manage COIs, oversee TCOR modeling and quarterly reporting, align insights with budget decisions, and assist with compliance evidence collection for audits such as SOC 2 and ISO 27001.
• Provide calendar management and communications support to security leadership, prepare executive materials and QBRs, coordinate cross-functional initiatives with roadmaps and trackers, standardize operations via SOPs and RACI matrices, and safeguard confidential information.
• Serve as the central coordination point between Security, Enterprise Risk, and vendors, translate technical concepts into business language, and maintain status updates, issue logs, and decision registers for transparency.

What You Need

• 3–5+ years in executive assistant, business operations, finance/FP&A analyst, vendor management, procurement, or PMO support roles; experience within Information Security, IT, or Enterprise Risk strongly preferred.
• Demonstrated experience with budget compilation, variance analysis, and executive reporting. Hands-on experience with contract administration (MSAs, SOWs) and vendor onboarding/renewal workflows.
• Exposure to corporate insurance processes and TCOR concepts is strongly preferred.
• Operate with high discretion handling sensitive information. Influence without authority; lead structured discussions and drive closure on action items. Context switch across executive support, financials, and compliance tasks without loss of rigor. Anticipate needs, identify process gaps, and implement pragmatic improvements.

Our company is proud to be an equal opportunity employer! It is the policy and commitment of the company to maintain a work environment that provides equal employment opportunity (EEO) for all its employees and applicants. We are committed to providing equal employment opportunities without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, marital/domestic partner status, veteran status, disability, genetic information or any other applicable lawfully protected basis. This policy applies to all terms and conditions of employment.

We seek to employ individuals qualified for a position by virtue of job-related educational standards, training, experience, and personal qualifications.