Executive Assistant

Sprocketpro; Culver City (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

SPE in Culver City, CA is seeking an Information Security Executive Assistant to support the senior InfoSec team and assist with general information security duties. The role involves calendar management, meeting coordination, travel arrangements, and liaison with facilities and IT areas.

The candidate should have 1–2 years of corporate or studio experience, strong organizational and communication skills, and the ability to handle high-volume requests with discretion.

Qualifications

• Excellent organizational skills in a fast-paced environment.
• Able to adapt to rapidly changing workflows and requirements.
• Collaborate across functions in a team-oriented setting.
• 1-2 years’ experience in a corporate or studio environment preferred.
• Ability to multi-task and manage high volumes of calls and meeting requests.
• Strong written and verbal communication skills.
• Discretion when dealing with high-profile talent and executives.

Responsibilities

• Manage and support InfoSec Senior team (SVP and direct reports).
• Support InfoSec department as needed.
• Manage calendars for InfoSec Senior team.
• Schedule group meetings, conference calls, and video conferencing.
• Coordinate video conferencing with regional contacts and Media Services.
• Coordinate group meetings and events.
• Prepare materials for meetings as needed.
• Book conference rooms.
• Order office supplies.
• Prepare expense reports.
• Coordinate travel arrangements (flight, hotel, car).
• Prepare emails for wider distribution.
• Work with SPE support groups to address office logistics.
• Onboard new team members, contractors, or visitors (badges, access).
• Research information using SPE systems and reports.
• Aggregate, update, verify information for projects via Excel, PowerPoint, Word, etc.
• Assist department in workflows and logistics.
• Other duties as assigned.
• Liaison with other department coordinators.

Skills

Organizational skills

Communication skills

Multi-tasking

MS Office proficiency

Attention to detail

Discretion with high profile talent

Tools

MS Office Suite (Excel, Word, PowerPoint, Visio)

Job description

The Information Security Executive Assistant will be responsible for supporting the Information Security team in administrative functions, as well as perform general Information Security duties as needed.

Responsibilities

• Manage and support InfoSec Senior team (SVP and direct reports)


• Support InfoSec department as needed


• Manage calendars for InfoSec Senior team


• Schedule group meetings, conference calls, and video conferencing


• Coordinate video conferencing with appropriate regional contacts and Media Services


• Coordinate group meetings and events


• Prepare materials for meetings as needed


• Book conference rooms


• Order office supplies


• Prepare expense reports


• Coordinate travel arrangements, including flight, hotel, and car service


• Prepare emails for wider distribution


• Work with SPE support groups to address office logistics (e.g. Facilities, Telecommunications, Printing, Media Services, Parking, Food Services, etc.)


• Onboard new team members, contractors, or visitors for badge access, parking, equipment, email, etc.


• Research information using SPE designated systems, databases and reports as applicable


• Aggregate, update, verify information for projects as needed via Excel, PowerPoint, Word, etc.


• Assist department in continual development of workflows, systems, logistics as needed


• Other duties as assigned


• Liaison with other department coordinators

Qualifications

• The candidate must possess excellent organizational skills, and the willingness to work in a fast-paced environment


• Ability to adapt to rapidly changing workflows and requirements


• Willingness to collaborate and operate in a cross-functional, team-oriented environment


• 1-2 years’ experience in a corporate or studio environment preferred


• Ability to multi-task and handle a heavy volume of calls and meeting requests


• Strong eye for detail and follow through


• Must have excellent communication skills (both written and verbal)


• Ability to work discretely with high profile talent and senior executives


• Basic knowledge and experience with MS Office Suite e.g. Excel, Word, PowerPoint, Visio, etc

Additional Information

All your information will be kept confidential according to EEO guidelines.

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