Executive Assistant - In Office

northwesternmutual; Milwaukee (WI); On-site; USD 43,000 - 65,000; Full time

Job summary

Northwestern Mutual in Milwaukee, WI is seeking an experienced Administrative Assistant to support a VP or department head with high confidentiality and professionalism. You will manage calendars, travel, invoices, and meetings, and prepare reports and presentations.

Ideal candidates bring five+ years of administrative experience, an Associate degree or equivalent, advanced MS Office skills, excellent communication, and the ability to juggle multiple priorities in a fast-paced environment.

Qualifications

• Five or more years of administrative assistant experience.
• Associates degree or specialized training; college degree preferred.
• Advanced MS Office proficiency.
• Strong calendar management experience.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and adapt quickly.

Responsibilities

• Manage schedules, travel, expenses; take minutes and prepare reports.
• Coordinate department meetings and events; prepare agendas and materials.
• Prepare information and presentations; collect and analyze data.
• Support employee onboarding and team communications within the department.
• Lead or participate in projects; may supervise other staff as needed.
• Maintain strict confidentiality in handling materials and sensitive information.

Skills

Administrative experience

MS Office

Calendar management

Organizational skills

Communication

Education

Associates degree or equivalent

Bachelor’s degree preferred

Tools

MS Office Suite

Job description

What is the role:

Provides administrative support typically to a Vice President or department head and up to one additional Vice President or Division head. Exercises a high level of confidentiality, tact and diplomacy to support the department/area with limited supervision. Familiar with a variety of organization concepts, practices and procedures. Ensures duties are completed accurately and delivered in a high quality and timely manner.

What you\'ll get to do:

• Performs a variety of office maintenance and administrative functions; manages schedules and business travel, maintains supplies, prepares invoices and monitors expenses/budgets, takes minutes, etc.
• Identifies efficiencies in processes and procedures.
• Coordinates department meetings/town halls/committee meetings and events; prepares agenda, materials, etc.
• Prepares and provides information needed; prepares reports, collects and analyzes information, prepares presentations, etc.
• Assists in the employee experience by coordinating employee events, team communication, and onboarding/orientation to the department.
• Works on or may lead projects as requested.
• May provide work direction to other administrative or temporary staff.
• Other department specific duties as assigned.
• Maintains strict confidentiality in handling materials and sensitive information.

Bring your best! What this role needs:

• Five or more years of administrative assistant experience.
• Associates degree or specialized training or equivalent experience; college degree preferred.
• Proficient in MS Office at advanced levels.
• Extensive calendaring experience.
• High degree of organization and planning skills.
• Excellent written and verbal communication skills.
• Ability to apply good judgment in making independent decisions and coordinating information.
• Ability to handle and manage multiple priorities and adapt to rapidly changing needs and priorities.

Compensation Range:

Pay Range - Start: $31.46

Pay Range - End: $47.19

Geographic Specific Pay Structure:

Structure 110:

Structure 115:

We believe in fairness and transparency. It\'s why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process.

Northwestern Mutual is an equal opportunity employer that welcomes talented individuals of all backgrounds. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.