Executive Assistant III (Contingent Upon Contract Award)

Contracting Resources Group; Washington (District of Columbia); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

401(k)

Roth retirement plan

Medical insurance

Dental insurance

Vision insurance

Supplemental Insurance

11 Federal Holidays

Paid Time Off

Job summary

Contracting Resources Group, Inc. (CRG) is seeking an experienced Executive Assistant III to support the U.S. Department of State, Bureau of Consular Affairs.

The role provides senior-level administrative support, coordinating complex schedules, communications, projects, and high-priority activities primarily on-site in Washington, DC. The position requires nine years of experience (or thirteen with a Bachelor's), an active SECRET clearance, and strong proficiency in Microsoft Office.

Qualifications

• Minimum nine (9) years of experience in executive support or similar role.
• Bachelor's degree or thirteen (13) years of experience in lieu of degree.
• Active SECRET security clearance required.
• Demonstrated ability to coordinate complex schedules, communications, and priorities.
• Strong organizational, interpersonal, written communication, and problem-solving skills.
• Ability to maintain confidentiality and manage sensitive assignments.
• Proficiency in Microsoft Office applications.

Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, correspondence, and meeting coordination.
• Manage executive documentation, ensuring accuracy, confidentiality, and policy compliance.
• Coordinate executive projects, schedules, assignments, and deliverables to support objectives.
• Serve as a key point of contact between executives and stakeholders.
• Plan and coordinate executive meetings, conferences, and events, including agendas and logistics.
• Monitor priorities and facilitate timely resolution of issues.
• Identify and implement process improvements to enhance efficiency and service quality.
• Perform other related duties as assigned.

Skills

Executive support

Calendar management

Communication skills

Problem-solving

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

Job description

Primary Location: Washington, DC (Primarily On-site)

Additional Locations (as required): Arlington, VA; Philadelphia, PA; Portsmouth, NH; Houston, TX; and Tucson, AZ

Contracting Resources Group, Inc. (CRG) is a Woman-Owned Small Business specializing in several core markets within the Federal Government. Our professional services depth includes communications, acquisitions management, process improvement, program management and evaluation, and IT solutions. CRG is a leading management consulting firm, in part because of our ability to attract the highest quality team members through our emphasis on culture, competitive compensation, and benefits packages. Since 2002, CRG has consistently received top performance ratings from customers and teaming partners and industry recognition, including Inc. Magazine's list of the Fastest Growing Companies in America, the Department of Labor HIRE Vets Platinum Medallion Award, and Best Places to Work awards.

CRG is seeking an experienced Executive Assistant III to support the U.S. Department of State (DOS), Bureau of Consular Affairs (CA) should we be awarded the contract. The Executive Assistant III will provide comprehensive, senior-level administrative support to executive leadership, coordinating complex schedules, executive communications, projects, and high-priority activities. The position requires extensive experience, sound judgment, discretion, and the ability to independently manage competing executive priorities while maintaining established quality standards.

Key Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, correspondence, and meeting coordination.
• Manage executive documentation, ensuring accuracy, confidentiality, and compliance with internal policies and quality standards.
• Coordinate executive projects, schedules, assignments, and deliverables to support organizational objectives.
• Serve as a key point of contact between executives and internal and external stakeholders.
• Plan and coordinate executive meetings, conferences, and events, including agendas, logistics, and follow-up activities.
• Monitor administrative priorities, anticipate support needs, and facilitate timely resolution of issues.
• Identify and implement process improvements to enhance administrative efficiency and service quality.
• Perform other related duties as assigned.

Basic Qualifications

• Minimum nine (9) years of experience.
• Bachelor's degree or thirteen (13) years of experience.
• Active SECRET security clearance required.
• Extensive experience providing executive-level administrative support.
• Demonstrated ability to coordinate complex executive schedules, communications, projects, and organizational priorities.
• Exceptional organizational, interpersonal, written communication, and problem-solving skills.
• Ability to exercise independent judgment, maintain confidentiality, and manage sensitive assignments.
• Proficiency in Microsoft Office applications.

Additional Qualifications

• Experience supporting senior leadership within the Department of State or another federal agency.
• Experience coordinating complex executive projects, high-level meetings, and stakeholder communications.
• Experience implementing administrative process improvements and quality management practices.
• Familiarity with SharePoint and executive reporting or document management systems.

Primary Location: Washington, DC (Primarily On-site)

Benefits

Full-time employees are eligible for 401(k) and Roth retirement plans, Medical, Dental, and Vision Insurance (for employees and families), Supplemental Insurance, 11 Federal Holidays, and at least three weeks of Paid Time Off (PTO), including sick and personal leave.

CRG is an equal opportunity employer. We make employment decisions based on merit, qualifications, and business need. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, status as a protected veteran, or any other state or federally protected category.