Executive Assistant III
Fanatics
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Benefits offered by this job
Job summary
Fanatics Collectibles seeks an experienced Executive Assistant based in Dallas to provide high-level administrative support to two senior leaders in the DFW area. The role involves calendar management, travel coordination, presentation prep, data analysis, and project support across a fast-paced, cross-time-zone environment.
You will interact with internal and external stakeholders, build relationships, and contribute to scaling a growing business with offices in multiple time zones.
Qualifications
- 5+ years supporting executive-level or management professionals.
- Strong business acumen and sound judgment.
- Excellent time management and ability to multitask in a dynamic startup culture.
- Maintain professionalism and strict confidentiality.
- Proficient with Microsoft Office including Excel and PowerPoint.
Responsibilities
- Organize and coordinate schedules for executives and meetings.
- Coordinate domestic and international travel and related expenses.
- Serve as point of contact among stakeholders to manage content flow to executives.
- Prepare decks, analyze data, and manage special projects.
- Draft communications and reports; support events and initiatives.
- Maintain flexibility for evenings/weekends when needed and uphold work-life balance.
- Foster a culture of collaboration, ownership and trust.
Skills
Tools
Job description
Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.
Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.
Fanatics Collectibles is a new company operating at the intersection of collectibles, culture, and technology. Backed by world-class investors, operators, and sports & entertainment partners, we are building the global leader in next-generation collectibles. As part of the broader Fanatics ecosystem, we leverage a digital sports platform that spans over 900 sports properties and engages more than 81 million fans. Together, we are reimagining every part of the collectibles experience for fans, partners, and creators.
Fanatics Collectibles is looking for an Executive Assistant based in Dallas, who will provide high-level administrative support to two senior leaders in the DFW area. Fanatics Collectibles is a dynamic and fast-paced environment and we are seeking someone who is self-motivated, detail-oriented, and comfortable working in a team environment with minimal supervision. This role will provide support in creating presentations, data analytics, provide project management support and be involved in building relationships with internal and external stakeholders to help scale a growing business with offices spanning multiple time zones.
- Organize and coordinate schedules, including staff and business meetings, ensuring efficient time management and forward-planning for weeks, months, and quarters ahead
- Manage and coordinate executives’ domestic and international travel and travel-related activities, including preparation and monitoring of expense reports
- Act as the point of contact among internal and external stakeholders ensuring optimal management of content and flow of information to executives
- Prepare presentation decks, analyze data, and manage special projects/initiatives as needed
- Perform other tasks as needed such as assisting with function/site initiatives and events, drafting communications/memos, develop and manage reports
- Maintain flexibility for responsiveness during evenings and weekends when critical, respecting work-life balance.
- Help champion a culture of collaboration, ownership and trust
- 5+ years supporting executive-level or management consultants in an administrative capacity
- Understands priorities and exercises sound judgment to make appropriate trade-offs
- Must have strong business acumen, excellent time management skills, and ability to multi-task within a dynamic, start-up culture
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
- Proficient with the Microsoft Office Suite with outstanding skills in Excel and PowerPoint
- Self-directed with strong customer service orientation, and ability to handle both external and internal stakeholders with professionalism and maturity
- Exceptional organizational skills and the foresight to anticipate the needs of executives
- Availability to work from our Sunnyvale Operations Center on a daily basis, travel to Coppell when required, and be within reach as the business demands.
- Flexibility to travel if needed.
- A chance to be part of a globally recognized brand at the forefront of its industry.
- A dynamic and stimulating work environment with a blend of transformation, startup agility, and strategic growth.
- A supportive culture that fosters professional development and career growth.
- Competitive compensation and benefits package.
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