Executive Assistant III

Fanatics; Dallas (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Global brand

Professional development

Competitive compensation

Collaborative culture

Job summary

Fanatics Collectibles is looking for an Executive Assistant in Dallas to provide high-level administrative support to two senior leaders. The role is on-site five days a week and requires a proactive, detail-oriented, collaborative approach.

You will manage calendars, coordinate travel, prepare decks, analyze data, and drive cross-time-zone projects with discretion and professionalism. This is a fast-paced, growth-oriented environment with global exposure.

Qualifications

• 5+ years supporting executive-level or management consultants in an administrative capacity.
• Strong business acumen, excellent time management skills, and ability to multi-task in a dynamic startup culture.
• Maintain professionalism and confidentiality with all materials.
• Proficient with the Microsoft Office Suite with outstanding Excel and PowerPoint skills.
• Self-directed with strong customer service orientation and mature stakeholder management.

Responsibilities

• Organize and coordinate schedules, meetings, and forward-planning for weeks, months, and quarters ahead.
• Manage and coordinate executives’ domestic and international travel and travel-related expenses.
• Act as the point of contact among internal and external stakeholders for executives.
• Prepare presentation decks, analyze data, and manage special projects.
• Draft communications and reports, support events and site initiatives, maintain content workflows.

Skills

Executive support

Time management

Discretion

Stakeholder management

Tools

Microsoft Office

Excel

PowerPoint

Job description

Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.

About the Company

Fanatics Collectibles is a new company operating at the intersection of collectibles, culture, and technology. Backed by world-class investors, operators, and sports & entertainment partners, we are building the global leader in next-generation collectibles. As part of the broader Fanatics ecosystem, we leverage a digital sports platform that spans over 900 sports properties and engages more than 81 million fans. Together, we are reimagining every part of the collectibles experience for fans, partners, and creators.

Fanatics Collectibles is looking for an Executive Assistant based in Dallas, who will provide high-level administrative support to two senior leaders in the DFW area. Fanatics Collectibles is a dynamic and fast-paced environment and we are seeking someone who is self-motivated, detail-oriented, and comfortable working in a team environment with minimal supervision. This role will provide support in creating presentations, data analytics, provide project management support and be involved in building relationships with internal and external stakeholders to help scale a growing business with offices spanning multiple time zones.

This role is designated as on-site and requires working from the office five days per week.

What you’ll do

• Organize and coordinate schedules, including staff and business meetings, ensuring efficient time management and forward-planning for weeks, months, and quarters ahead
• Manage and coordinate executives’ domestic and international travel and travel-related activities, including preparation and monitoring of expense reports
• Act as the point of contact among internal and external stakeholders ensuring optimal management of content and flow of information to executives
• Prepare presentation decks, analyze data, and manage special projects/initiatives as needed
• Perform other tasks as needed such as assisting with function/site initiatives and events, drafting communications/memos, develop and manage reports
• Maintain flexibility for responsiveness during evenings and weekends when critical, respecting work-life balance.
• Help champion a culture of collaboration, ownership and trust

Who you are

• 5+ years supporting executive-level or management consultants in an administrative capacity
• Understands priorities and exercises sound judgment to make appropriate trade-offs
• Must have strong business acumen, excellent time management skills, and ability to multi-task within a dynamic, start-up culture
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Proficient with the Microsoft Office Suite with outstanding skills in Excel and PowerPoint
• Self-directed with strong customer service orientation, and ability to handle both external and internal stakeholders with professionalism and maturity
• Exceptional organizational skills and the foresight to anticipate the needs of executives
• Availability to work from our Sunnyvale Operations Center on a daily basis, travel to Coppell when required, and be within reach as the business demands.
• Flexibility to travel if needed.

What We Offer

• A chance to be part of a globally recognized brand at the forefront of its industry.
• A dynamic and stimulating work environment with a blend of transformation, startup agility, and strategic growth.
• A supportive culture that fosters professional development and career growth.
• Competitive compensation and benefits package.

Ensure your Fanatics job offer is legitimate and don’t fall victim to fraud. Fanatics never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or other type of communication for interview, and ensure your communication is coming from a Fanatics email address (including @collectfanatics.com). For added security, where possible, apply through our company website at www.fanaticsinc.com/careers

As set forth in Fanatics Collectibles’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.