Executive Assistant III

Texas A&M University Health Science Center; Bryan (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Texas A&M University Health Science Center is seeking an Executive Assistant III to the Dean of the Naresh K. Vashisht College of Medicine. This high-visibility role partners with senior leaders, coordinating high-level initiatives and managing executive operations to advance college priorities.

The candidate will handle complex calendars, travel planning, confidential information, and support a dynamic academic leadership team in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.

Responsibilities

• Provide direct administrative support to the Dean of the Vashisht College of Medicine.

Education

Bachelor’s degree or equivalent combination of education and experience

Six (6) years of related administrative experience

Tools

Master’s Degree

Job description

Job TitleExecutive Assistant III Agency Texas A&M University Health Science Center Department Office of the Dean Proposed Minimum SalaryCommensurate Job LocationBryan, Texas Job TypeStaff

Job Description

Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

Join a dynamic leadership team and make a meaningful impact on the future of medical education. The Executive Assistant III to the Dean at the Texas A&M University Naresh K. Vashisht College of Medicine serves as a partner to the Dean, providing strategic administrative support while helping drive the mission and vision of the college. This highly visible role offers the opportunity to work closely with senior leaders, faculty, staff, students, and external partners, coordinating high-level initiatives, managing executive operations, and supporting key college priorities. The ideal candidate is a proactive, resourceful professional who thrives in a fast-paced environment, demonstrates exceptional organizational and communication skills, and is committed to excellence, collaboration, and service. If you enjoy solving complex challenges, managing high-profile projects, and contributing to an innovative academic environment, this is an exciting opportunity to make a lasting difference.

Responsibilities

• Administrative Support to the Dean Provide direct administrative support to the Dean of the Vashisht College of Medicine
• Manage the Dean’s calendar, plan/coordinate schedules and coordinate travel arrangements
• Evaluate documents submitted for Dean’s signature
• Complete reports, take minutes for meetings, and draft correspondence on behalf of the Dean
• Office Management
• Manage the Office of the Dean administrative functions
• Respond to phone, email, and in‑person inquiries, schedule meetings by priority, direct and delegate tasks appropriately to staff and departments
• Monitor and manage account information and financial documentation
• Maintain highly sensitive and confidential information
• Assist new hires with integration to the Vashisht College of Medicine
• Manage records for survey assessment and accreditation
• Identify and recommend improvements for administrative procedures and make evaluative judgments in implementing changes
• Formulate, interpret, and implement guidelines, rules, and regulations
• Other duties as assigned
• Meetings, Special Event, and Project Coordination
• Provide logistical support in planning and coordinating internal and external meetings and special events. Includes preparing background material, scheduling, ordering, organizing, and disseminating information throughout the Vashisht College of Medicine and other external entities
• Assist with special events including Commencement, tailgate, awards ceremonies, staff appreciation, and other college wide events
• Research and handle special projects
• Support the Executive Committee
• Manage the Executive Committee, which includes ensuring compliance with the college guidelines
• Oversee scheduling and agenda development, attend all meetings, and track minutes and action items
• Supervisory
• Provide direct and indirect supervision over administrative staff and student employees in the Office of the Dean
• Provide mentorship, technical administrative training and guidance, ensuring quality of work as well as long‑range planning and coordination of workflow

Qualifications

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience
• Six (6) years of related administrative experience

Preferred Qualifications

• Master’s Degree
• Experience in higher‑level education administration support
• Experience working with a variety of individuals and communities
• Strong organizational skills, attention to detail, and the ability to manage various tasks and priorities in a fast‑paced environment
• Knowledge, Skills, and Abilities
• Ability to multitask and work cooperatively with others
• Ability to build strong working relationships and a productive work environment
• Knowledge of database, spreadsheet, presentation, and word processing software
• Excellent interpersonal and communication skills, and ability to plan and organize effectively
• Maintains professionalism and composure
• Ability to demonstrate initiative by independently taking action to solve problems
• Handle sensitive data with extreme care and maintain confidentiality in sensitive situations

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state‑of‑the‑art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost‑of‑living and no long commutes.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12‑15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Equal Opportunity/Veterans/Disability Employer.

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M‑Fort Worth and Texas A&M‑RELLIS.

The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees.

External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.