Senior Administrator Coordinator I

Texas A&M University; Houston (TX); Presencial; USD 38 000 - 46 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical benefits

Paid holidays

Retirement plan

Resumo da oferta

Texas A&M University in Houston is seeking a Senior Administrative Coordinator I to provide high-level administrative support for the School of Engineering Medicine’s EnMed Education department. You will supervise staff, manage calendars, and coordinate recruitment, onboarding, and operations to ensure efficient department performance.

The role requires a Bachelor's degree or equivalent with at least six years of experience in office administration, plus strong communication and organizational

Qualificações

• Bachelor's degree or equivalent combination of education and experience.
• Six years of experience in office administration.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.

Responsabilidades

• Coordinates administrative support services.
• Plans and coordinates administrative activities and services.
• Coordinates faculty and staff recruitment for the department.
• Coordinates faculty and staff onboarding.
• Supervises assigned staff and establishes work priorities.
• Assists with planning and executing administrative operations.
• Tracks project timelines and identifies potential issues.
• Tracks progress toward school and departmental objectives and strategies.
• Develops and implements management policies and operating practices.
• Assists with budget development and regularly reviews financial reports with the department head.
• Serves as a liaison with relevant teams and departments.
• Provides confidential, high-level administrative support to the department head.
• Manages the department head’s calendar and travel arrangements.
• Prepares and reviews operational and special reports for leadership.
• Reviews documents before submission for the department head’s signature.
• Serves as the primary contact for staff and provides guidance on administrative activities.
• Communicates leadership objectives and decisions to staff.
• Serves as the backup property officer and assists with inventory certification.
• Advises program directors on administrative procedures.
• Plans and coordinates meetings, seminars, and other special events.
• Makes arrangements for visitors.
• Organizes and tracks agenda items for meetings.
• Ensures compliance with applicable policies and procedures.
• Researches relevant policies and procedures and communicates them to department employees.
• Reviews departmental operations and identifies process improvement opportunities.

Conhecimentos

Multitasking

Discretion

Communication

Organization

Formação académica

Bachelor's degree or equivalent combination of education and experience

Ferramentas

Word processing

Spreadsheet

Database

Presentation applications

Descrição da oferta de emprego

Job Title

Senior Administrator Coordinator I Agency Texas A&M University Department School of Engineering Medicine

Proposed Minimum Salary

$3,750.00 monthly

Job Location

Houston, Texas

Job Type

Staff

Job Description

Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Senior Administrative Coordinator I works under direction and coordinates administrative support for the School of Engineering Medicine’s Department of EnMed Education to include the exercise of discretion and independent judgement with respect to matters of significance. Supervises assigned staff.

Responsibilities

Administrative Coordination

• Coordinates administrative support services.
• Plans and coordinates administrative activities and services.
• Coordinates faculty and staff recruitment for the department.
• Coordinates faculty and staff onboarding.
• Supervises assigned staff and establishes work priorities.
• Assists with planning and executing administrative operations.
• Tracks project timelines and identifies potential issues.
• Tracks progress toward school and departmental objectives and strategies.
• Develops and implements management policies and operating practices.
• Assists with budget development and regularly reviews financial reports with the department head.
• Serves as a liaison with relevant teams and departments.

Support for Leadership and Staff

• Provides confidential, high-level administrative support to the department head.
• Manages the department head’s calendar and travel arrangements.
• Prepares and reviews operational and special reports for leadership.
• Reviews documents before submission for the department head’s signature.
• Serves as the primary contact for staff and provides guidance on administrative activities.
• Communicates leadership objectives and decisions to staff.
• Serves as the backup property officer and assists with inventory certification.
• Advises program directors on administrative procedures.

Event Planning and Coordination

• Plans and coordinates meetings, seminars, and other special events.
• Makes arrangements for visitors.
• Organizes and tracks agenda items for meetings.

Administration and Compliance

• Ensures compliance with applicable policies and procedures.
• Researches relevant policies and procedures and communicates them to department employees.
• Reviews departmental operations and identifies process improvement opportunities.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Six years of experience in office administration
• Knowledge, Skills, and Abilities
• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
• Interpersonal and communication skills.
• Planning and organization skills.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month
• Automatic enrollment in theTeacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistancefor completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Employment Statement

Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.