Executive Assistant III

The Chronicle Of Higher Education, Inc.; Boise (ID); On-site; USD 50,000 - 70,000; Full time

Job summary

The Chronicle Of Higher Education, Inc. is seeking an Executive Assistant III in Boise, Idaho. This position provides high-level administrative support to the Dean of the College of Law and plays a central role in maintaining college operations.

The ideal candidate will have at least six years of administrative experience and strong communication skills. Responsibilities include managing office operations, coordinating travel, and maintaining confidential records. An emphasis on discretion and organizational ability is essential.

Qualifications

• Six years of administrative or business operations support experience, including four years supporting a manager or similar level administrator.
• Demonstrated attention to detail and ability to manage multiple priorities.
• Experience working in higher education.

Responsibilities

• Lead and manage office operations and administrative personnel.
• Coordinate complex travel, meeting and event arrangements.
• Manage internal and external communications, responding on behalf of the administrator.

Skills

Administrative support

Project management

Confidentiality

Communication skills

Education

High School Diploma or equivalent

Associate’s or bachelor’s degree

Tools

Banner

Chrome River

Vandal Web

Job description

Executive Assistant III

The College of Law is hiring an Executive Assistant III in Boise. This position provides high level administrative support to the Dean of the College and plays a central role in maintaining college operations.

Position Overview

Under general direction of the administrator, this position independently performs support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit. The position serves as first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator’s views, preferences and decisions to internal and external constituents.

Duties

• Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator
• Coordinate complex travel, meeting and event arrangements
• Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions
• Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils the administrator participates in, leads and/or sponsors

• Advise on agendas and meeting strategy, goals and outcomes
• Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders
• Advise on and help coordinate the strategic planning process
• Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit
• Represent the unit on university-wide committees as appropriate

• Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed
• Develop draft communications such as talking points, speech scripts and responses to correspondence
• Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator

Other duties as assigned

Required Experience

• Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator

Required Education

• High School Diploma or equivalent

Additional Preferred

• Associate’s or bachelor’s degree
• Experience directly supporting and assisting an executive-level administrator
• Demonstrated attention to detail
• Ability to manage multiple priorities simultaneously
• Organizing and prioritizing work to meet deadlines with highly accurate results
• Demonstrated leadership, organizational and decision-making abilities
• Developing, organizing and implementing administrative projects and procedures
• Working in an environment that requires adherence to strict confidentiality standards
• Using computer information systems that manage an organization’s finances, business processes and records with a preference for experience using Banner, Chrome River, and Vandal Web
• Working in higher education

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.