Executive Assistant to Department Leadership (Hybrid)

UNC Health; North Carolina; Hybrid; USD 29,000 - 41,000; Full time

Job summary

UNC Health seeks a highly skilled Executive Assistant to provide high‑level administrative support to the Department Chair and Associate Chair of Administration in the UNC Department of Neurosurgery. This role also supports additional faculty and clinical providers, managing demanding schedules with confidence, discretion, and professionalism.

You will handle calendar and travel logistics, screen communications, prepare high‑level documents, coordinate meetings, and oversee event planning.

Qualifications

• Two years of progressive administrative or office management experience.
• Ability to communicate with confidence at leadership level.
• Discretion in handling confidential information and sensitive data.
• Proficiency with office software, calendar systems, and presentation design.

Responsibilities

• Comprehensive calendar & travel management for the Department Chair, Associate Chair, and faculty.
• Screen calls, mail, emails; route inquiries and draft responses as needed.
• Prepare high-level documents and correspondence on behalf of leadership.
• Organize confidential files and ensure materials are current and accessible.
• Prepare meeting materials, agendas, and minutes for executive meetings.
• Coordinate meetings, distribute materials, and manage recordings/minutes.
• Lead department event planning; support evening/weekend events as required.
• Mentor and guide administrative staff and coordinate space allocations.

Skills

Calendar management

Travel coordination

Executive support

Screening communications

Document drafting

Information management

Meeting coordination

Minutes preparation

Event planning

Presentation design

Office software

Education

High School diploma

Tools

Office software

Presentation tools

Job description

UNC Health seeks a highly skilled Executive Assistant to provide high‑level administrative support to the Department Chair and Associate Chair of Administration in the UNC Department of Neurosurgery. This role also supports additional faculty and clinical providers, managing demanding schedules with confidence, discretion, and professionalism.

You will handle calendar and travel logistics, screen communications, prepare high‑level documents, coordinate meetings, and oversee event planning.