Executive Assistant II

AdventHealth; Orlando (FL); On-site; USD 33,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off

403-B Retirement Plan

Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources

Pet Benefits

Job summary

AdventHealth in Orlando, FL is seeking an experienced Administrative/Executive Assistant to support leaders with calendar management, travel arrangements, and correspondence. You will coordinate meetings, prepare reports, and maintain confidential records in a fast-paced healthcare environment.

The role requires strong communication, advanced Microsoft Office skills, attention to detail, and the ability to multitask under deadlines.

Qualifications

• Excellent communication and interpersonal skills for diverse populations.
• Advanced computer skills: Word, Excel, PowerPoint, Outlook.
• Maintain confidentiality and adhere to regulatory guidelines.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Manage calendars for leaders, schedule meetings and appointments.
• Coordinate travel arrangements including lodging, transportation, and event registration.
• Prepare expense reports and maintain files and records.
• Assist with budget tracking and contracts as needed.
• Lead or participate in work teams and committees when requested.

Skills

Communication

Microsoft Office

Confidentiality

Time management

Problem solving

Education

Associate degree

Tools

SunPort system

Job description

Our Promise To You

Joining AdventHealth is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that

Our Promise To You

Joining AdventHealth is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule

Full time

Shift

Day (United States of America)

Address

601 E Rollins St

City

Orlando

State

Florida

Postal Code

32803

Job Description

Manages calendar for leaders, schedules meetings and appointments, and coordinates travel arrangements including lodging, transportation, and event registration. Answers and screens incoming calls, takes messages, routes calls appropriately, retrieves voice messages, and greets and assists visitors. Provides administrative and secretarial support including opening and disbursing mail, composing and editing correspondence, preparing expense reports, and maintaining files and records. Schedules and organizes meetings and events, orders provisions, prepares agendas, takes and transcribes meeting minutes, and distributes as appropriate. Prepares and updates presentations, spreadsheets, and other documents, ensuring accuracy and completeness. Assists with budget tracking, contracts, and other financial responsibilities. Serves as a committee member and leads various work teams if requested. Maintains department policies, procedures, and contracts. Manages office supplies and equipment, ensuring availability and proper functioning. Coordinates with other departments and external contacts to facilitate smooth operations and communication. Other duties as assigned.

Knowledge, Skills, and Abilities:

• Communicate and interact effectively and professionally with diverse populations, individually or as a team member, both in verbal and written communications
• Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc.
• Maintain confidentiality, use discretion, and adhere to all corporate, legal, and regulatory guidelines
• Self-motivated, with flexibility to multitask and prioritize in a stressful, fast-paced environment
• Resolve issues with minimal direction or guidance, as well as work independently and as a team member
• Professional attitude and conduct
• Effectively utilize office equipment including fax, copier, printer, scanner, etc.
• Meet ever-changing and multiple deadlines, managing day-to-day workflow
• Detail-oriented, with strong proofreading and editing skills
• Demonstrates problem-solving skills and the ability to adapt to new situations and responsibilities
• Knowledge of health care operations and systems, with a preference for those familiar with performance improvement methodologies and change management
• Ability to work well under time constraints and manage multiple projects simultaneously
• Excellent analytical, organization, and problem-solving skills, with the ability to respond to time-sensitive issues effectively
• Basic accounting, legal and/or contract administration knowledge, with a preference for those familiar with specific systems like AH/AHS SunPort
• Organizational and multi-tasking skills, with knowledge of nursing care methods and procedures [Preferred]

Education

• Associate [Preferred]

Field Of Study

• Technical degree
• Combination of High School degree and related experience

Work Experience

• 4+ minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role [Required]
• Related business or other administrative experience [Preferred]

Additional Information

• N/A

Licenses And Certifications

• National Notary Association Notary Public (NNANP) [Preferred]

Physical Requirements:

Please click the link below to view work requirements

Physical Requirements - https://tinyurl.com/23km2677

Pay Range

$24.14 - $44.90

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Floridas background screening requirements at the Florida Care Provider Background Screening Clearinghouse:

https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.