Administrative Assistant

AdventHealth; Orange City (FL); On-site; USD 26,000 - 42,000; Full time

Benefits offered by this job

Benefits from Day One (Medical, Dental

PTO from Day One

403-B Retirement Plan

Parental Leave

Job summary

AdventHealth in Orange City, FL is seeking an organized administrative professional to manage meeting logistics, scheduling, and travel arrangements. You will prepare reports, manage correspondence, and maintain office supplies with a focus on accuracy and professionalism.

Candidates should have a high school diploma, strong MS Office skills, and the ability to multitask under pressure. This full-time role offers day shifts and a competitive entry-level pay range in healthcare administration.

Qualifications

• Must understand professional English in reading, writing and speaking for job requirements.
• Proficient with MS Office suite: Outlook, Excel, PowerPoint, Word.
• Ability to communicate with staff at all levels and manage multiple tasks.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Provides logistics for meetings, including agendas, facilities, catering and travel.
• Prepares and distributes reports, minutes, charts and organizational documents.
• Maintains calendars and coordinates scheduling for leaders.
• Arranges travel, completes expense reports and handles correspondence professionally.
• Manages mail, packages and office supplies; maintains inventory and PO requests.

Skills

English communication

Time management

Multitasking

Teamwork

Problem solving

Customer service

Education

High School Diploma or equivalent

Associate degree (preferred)

Technical degree/certificate in facilities

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Word

EMR systems

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

1055 SAXON BLVD

City:

ORANGE CITY

State:

Florida

Postal Code:

32763

Job Description:

Provides logistics for meetings, including agenda, facilities, catering, accommodations, and technical equipment. Organizes reoccuring conference calls Prepares, edits, and distributes reports, agendas, letters, meeting minutes, organizational charts, and other documents. Ensures all correspondence and documents have a professional appearance with correct grammar, punctuation, and spelling. Makes travel arrangements for assigned leaders and coordinates schedules. Completes expense reports in a timely manner and ensures they are processed by accounting. Manages difficult and demanding situations with tact and calmness while promoting peaceful resolutions. Communicates professionally with staff, leadership, outside callers, and visitors. Directs incoming communications according to director’s schedule and priorities. Other duties as assigned. Schedules and maintains assigned leaders' calendars and updates Outlook with current information. Manages daily mail pick-up and distribution, package shipments, and certified mail, tracking all requests electronically. Maintains department inventory of office supplies and equipment, including purchase orders and check requests.

Knowledge, Skills, and Abilities:

• Demonstrates ability to communicate by reading, writing legibly, speaking, and comprehending English effectively to carry out job requirements
• Proficient with Microsoft Office, including Outlook, Excel, PowerPoint, and Word
• Demonstrates strong interpersonal skills by effectively communicating with all levels of management, staff, outside vendors, and patients
• Exhibits effective time management and organizational skills with a strong emphasis on attention to detail and the ability to multitask
• Ability to remain calm under pressure and adapt to new situations and responsibilities
• Demonstrates problem-solving skills, including the ability to effectively solve problems in complex situations
• Familiarity with Electronic Medical/Health Records preferred; proficiency in medical terminology also [Preferred]
• Ability to work independently or in a team environment, demonstrating flexibility in work patterns
• Displays professional interactions with all levels of internal and external customers
• Must possess basic computer navigation skills and the ability to use technologies needed to perform job duties
• Knowledge and skills necessary to address age-appropriate considerations relating to the communication and safety needs of the patient populations served
• Strong math skills with an ability to understand and work with spreadsheets [Preferred]
• Excellent verbal and written communication skills, with the ability to effectively communicate in oral and written form and create positive interpersonal relationships
• Knowledge of intermediate to advanced application of Microsoft Office Suite and patient database systems
• Ability to deal with data of a sensitive and confidential nature and maintain confidentiality

Education:

• Associate [Preferred]
• High School Grad or Equiv [Required]

Field of Study:

• Technical degree/certificate in a facilities related field

Work Experience:

• 1+ healthcare experience [Preferred]
• 1+ secretarial experience [Required]

Additional Information:

• N/A

Licenses and Certifications:

• Cardiopulmonary Resuscitation (CPR)[Preferred]

Physical Requirements:

(Please click the link below to view work requirements)

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$18.87 - $30.19

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.