Executive Assistant I-Nuclear

eTeam; Huntersville (NC); On-site; USD 60,000 - 80,000; Full time

Job summary

A nuclear operations firm seeks an Executive Administrative Assistant I to provide high-level support to senior management. This role involves managing complex schedules, supporting senior executives, and coordinating stakeholder engagements. The ideal candidate will have significant experience in a regulated environment, showcasing exceptional organizational and communication skills. Proficiency in Microsoft Office Suite is essential. The position is key to ensuring efficient operations in a demanding environment where discretion and confidentiality are paramount.

Qualifications

• 5-7 years of executive-level administrative experience in regulated environments.
• Strong interpersonal skills for interfacing with various stakeholders.
• Demonstrated ability to manage multiple priorities effectively.

Responsibilities

• Support senior executives with scheduling and calendar management.
• Prepare reports, correspondence, and presentations using business software.
• Coordinate external stakeholder engagements and events.

Skills

Organizational skills

Interpersonal communication

Time-management skills

Leadership ability

Discretion and confidentiality

Microsoft Office Suite proficiency

Education

Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Executive Administrative Assistant I

Position Overview

The Executive Administrative Assistant I provides high‑level administrative support to the Site Vice President and Plant Manager at a nuclear power facility. This leadership position among administrative staff requires exceptional organizational skills, discretion, and the ability to manage complex schedules and stakeholder relationships in a demanding nuclear operations environment. The role exercises confidentiality, tact, and diplomacy while supporting senior executives.

Key Responsibilities

Executive Support & Calendar Management

• Directly support the Site Vice President and Plant Manager with day‑to‑day scheduling and calendar maintenance
• Manage and coordinate leader calendars across the station, serving in a leadership role among other administrative assistants
• Facilitate survivable and executable schedules while managing stress levels and competing priorities for senior leadership
• Coordinate calendars with Nuclear Regulatory Commission representatives and external agencies
• Provide additional support to the senior leadership team (5 additional leaders reporting to the Site VP)
• Maintain files, records, calendars, and diaries

Administrative & Communication Support

• Use business software applications (word processing, presentation, and spreadsheet) to prepare correspondence, reports, presentations, agendas, and minutes
• Prepare responses to routine correspondence and inquiries
• Receive, screen, and direct incoming calls, visitors, mail, and email
• Manage travel arrangements and expense reporting for Site VP, Plant Manager, and senior leadership team

Stakeholder & Event Coordination

• Manage external stakeholder engagements, dignitary visits, and tour groups for politicians, nuclear program stakeholders, and VIP visitors (approximately 15% of role)
• Coordinate station‑level events, gatherings, and meetings, including meals, catering, room readiness, and conference room scheduling
• Serve as liaison for external agency interface and visits, arbitrating priorities for conference rooms and facilities when scheduling conflicts arise

Administrative Leadership

• Provide direction and prioritization to other administrative assistants for station‑level activities
• Interface with the nuclear fleet and company‑wide administrative staff

Qualifications

Required Education

• Bachelor’s degree preferred, not required

Required Experience

• Minimum 5‑7 years of executive‑level administrative experience, preferably in a regulated or high‑security environment
• Exceptional organizational and time‑management skills with ability to manage multiple competing priorities
• Strong interpersonal and communication skills for interfacing with internal and external stakeholders at all levels
• Demonstrated leadership ability and experience coordinating other administrative staff
• High level of discretion and confidentiality in handling sensitive information
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Preferred Qualifications

• Experience in nuclear power or other highly regulated industries
• Event planning and coordination experience
• Experience managing executive calendars in complex organizational environments
• Knowledge of Nuclear Regulatory Commission processes and protocols