Administrative Assistant - Nuclear Fuel and Analysis

Southern Nuclear; Birmingham (AL); Sur place; USD 40 000 - 46 000; Plein temps

Résumé du poste

Southern Nuclear, headquartered in Birmingham, AL, seeks an Administrative Assistant for Nuclear Fuel & Analysis to support the Director and related teams. A minimum of five years in admin/secretarial roles is strongly preferred, with strong office software skills and the ability to adapt to changing priorities.

The role is based at the Corporate Office in Birmingham and requires exceptional organizational, communication, and customer-service abilities aligned with Our Values.

Qualifications

• High school diploma required.
• Bachelor’s degree preferred.
• Secretarial/administrative certification desired but not required.

Responsabilités

• Phone coverage, calendar management, travel arranging, timekeeping, expense and invoice processing and other administrative support.
• Prepare and update correspondence including letters, memorandums, reports and presentations.
• Process quality records into the document repository.
• Coordinate and schedule meetings, appointments, conference rooms and audio/visual needs.
• Order office supplies and arrange for catering and event logistics as needed.
• Assign document numbers and process documents into Documentum, including SUNSI documents.
• Provide timekeeping for leadership and support the department with timekeeping coordination.
• Onboarding of contingent workers and monthly verification of IDs.
• Process accounts payable invoices, check requests, and purchase requisitions as required.
• Support proctoring exams for Engineering organization
• Prepare and review expense statements for leadership
• Create, maintain, and update files, charts, and email distribution lists for the organization
• Formulate travel arrangements for leadership and staff
• Maintain confidentiality, integrity, and a high level of professionalism at all times
• Support team projects and participate in special projects as needed
• Proactively assist other administrative assistants as needed, coordinate coverage and provide backup
• Able to work efficiently with minimum supervision
• Other duties as assigned

Connaissances

Communication

Interpersonal skills

Office software

Time management

Administrative support

Customer service

Formation

High school diploma

Bachelor’s degree preferred

Secretarial/administrative certification desired

Outils

Documentum

Oracle timekeeping

Microsoft Office

Description du poste

Administrative Assistant – Nuclear Fuel and Analysis

GRADE LEVEL: Non-Exempt 05 - 06

Job Summary

The Administrative Assistant will provide direct administrative support to the Nuclear Fuel & Analysis Director and the Nuclear Fuel & Analysis/Risk Informed Engineering organization as required and will report to the SNC Nuclear Fuel & Analysis Director. This position will act as a point of contact for internal and external customers of the organization. A minimum of five years’ experience in the administrative/secretarial/support area is strongly preferred. In addition, the successful candidate must have exceptional organizational and decision-making skills, must be a self-starter and possess the ability and desire to work through changing priorities with minimal supervision. Finally, the successful candidate must exhibit Our Values and be a team player with an exceptional working knowledge of computer office applications. This position is located at the Corporate Office in Birmingham, AL.

Job Requirements

Education

• High school diploma is required
• Bachelor’s degree preferred
• Secretarial/administrative certification desired but not required

Experience

• Experience supporting management is strongly preferred
• Demonstrated ability to build relationships and work effectively with all levels of management, peers, contractors, and internal/external customers is required

Knowledge And Skills

• Strong communication and interpersonal skills are required
• A working understanding of Southern Nuclear daily systems is preferred
• Knowledge of computer and software packages (Word, Excel, PowerPoint, Outlook)
• Experience with Enterprise Solutions, including time keeping via Oracle preferred
• Extensive knowledge of Microsoft Office products (Excel, Outlook, Power Point, Word, etc.)
• Strong time management, judgment, prioritization and discretionary abilities
• Strong attention to detail in task assignments
• Ability to handle multiple tasks and requests from other departments
• Ability to work in a team environment with diverse disciplines and backgrounds
• Team Player with the ability to maintain a positive attitude and a commitment to providing excellent customer service
• Self-motivated in job responsibilities and personal development
• Proactive and able to figure things out and act with a sense of urgency
• Demonstrate behaviors consistent with Our Values – Safety First, Intentional Inclusion, Act with Integrity and Superior Performance

Key Job Responsibilities

• Phone coverage, calendar management, travel arranging, timekeeping, expense and invoice processing and other administrative support
• Prepare and update correspondence including letters, memorandums, reports and presentations
• Process quality records into the document repository
• Coordinate and schedule meetings, appointments, conference rooms and audio/visual needs
• Order office supplies and arrange for catering and event logistics as needed
• Assign document numbers and process documents into Documentum, including SUNSI documents
• Provide timekeeping for leadership and support the department with timekeeping coordination
• Onboarding of contingent workers and monthly verification of IDs
• Process accounts payable invoices, check requests, and purchase requisitions as required
• Support proctoring exams for Engineering organization
• Prepare and review expense statements for leadership
• Create, maintain, and update files, charts, and email distribution lists for the organization
• Formulate travel arrangements for leadership and staff
• Maintain confidentiality, integrity, and a high level of professionalism at all times
• Support team projects and participate in special projects as needed
• Proactively assist other administrative assistants as needed, coordinate coverage and provide backup
• Able to work efficiently with minimum supervision
• Other duties as assigned

Behavioral Attributes

• Committed to the success of the team, superior performance, and compliance
• Candid, honest, trustworthy
• Demonstrates Intentional Inclusion and ability to navigate broad stakeholder community both internal and external to Southern Nuclear
• Persistent, positive, proactive
• Flexible (i.e., able to adapt to changing priorities)
• Willing and able to set a personal example of excellence and enthusiasm

Southern Nuclear

Southern Nuclear, a subsidiary of Southern Company (NYSE: SO), is a leader among the nation’s nuclear energy facility operators and an innovator in advanced nuclear technologies. Southern Nuclear is an essential part of Southern Company’s energy portfolio, operating over 8,200 MW across eight nuclear energy units in Alabama and Georgia at the Joseph M. Farley Nuclear Plant near Dothan, Ala., the Edwin I. Hatch Nuclear Plant near Baxley, Ga., and the Alvin W. Vogtle Electric Generating Plant near Waynesboro, Ga.

The company recently achieved commercial operation on Vogtle Units 3&4, representing an historic achievement for the nuclear industry and the country. Vogtle Units 3&4 are the first new nuclear units to reach commercial operation and be built in the United States in the last three decades. Southern Nuclear is a recognized leader in the industry in nuclear and fuel innovation, having been the first to deploy Accident Tolerant Fuels and winning over 10 consecutive Top Innovative Practice (TIP) Awards and eight EPRI awards.

For more than 40 years, Southern Nuclear has operated nuclear energy facilities at the highest levels of safety and reliability, generating carbon-free electricity for millions of homes and businesses. The company’s headquarters is in Birmingham, Ala.

Twitter: @SouthernNuclear; Facebook: facebook.com/southernnuclear; www.southernnuclear.com

Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .

Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 21915

Job Category: Administrative & Clerical

Job Schedule: Full time

Company: Southern Nuclear