Executive Assistant I: Multi-Division Admin Pro

County of Riverside; California (MO); On-site; USD 52,000 - 76,000; Full time

Job summary

Riverside County Flood Control and Water Conservation District seeks an Executive Assistant I to provide administrative support across divisions. Responsibilities include creating documents, managing calendars, and liaising with County Counsel and the Clerk of the Board.

Strong MS Office and Adobe proficiency, plus keen proofreading, are required. The role involves prioritizing tasks, handling multiple systems, supporting purchasing, and interacting with staff, the public, consultants, and

Qualifications

• Education: High school diploma or GED may be required.
• Experience: Three years of broad clerical experience. Completion of college units or training may substitute for one year of experience.
• Knowledge: Typing layouts, business English, spelling, punctuation, grammar, and word usage; indexing and filing; office equipment; modern procedures; basic arithmetic.

Responsibilities

• Take and prepare minutes of meetings.
• Type letters, memos, reports, and various documents.
• Set up and maintain office files and records using computer apps.
• Maintain control files and monitor staff assignments.
• Schedule appointments and coordinate meeting logistics.
• Sort and route mail and provide information to callers.
• Compile data for reports and summarize information.

Skills

Clerical experience

Excel

Visio

Outlook

Adobe Acrobat Pro

FileNet

Calendar management

Interpersonal skills

Proofreading

Education

High school diploma or GED

College units substitute for experience

Tools

Microsoft Office Suite

Adobe Acrobat Pro

Visio

Job description

Riverside County Flood Control and Water Conservation District seeks an Executive Assistant I to provide administrative support across divisions. Responsibilities include creating documents, managing calendars, and liaising with County Counsel and the Clerk of the Board.

Strong MS Office and Adobe proficiency, plus keen proofreading, are required. The role involves prioritizing tasks, handling multiple systems, supporting purchasing, and interacting with staff, the public, consultants, and