Executive Assistant I - Martinsburg, WV Location

omegajourney; Martinsburg (WV); Hybrid; USD 75,000 - 120,000; Full time

Benefits offered by this job

401(k) with company match

Health insurance

Hybrid work flexibility

PTO & Holidays

Job summary

Omega Health Services is seeking an Executive Assistant to the Partner to serve as a trusted operational extension. You will manage a demanding calendar, draft communications, and coordinate travel and events across domestic and international locations with precision.

The role requires 5+ years supporting senior leaders, strong Office 365 skills, and flexibility for occasional travel. A Bachelor’s degree is preferred. This is a hybrid position offering comprehensive benefits.

Qualifications

• Minimum 5+ years of progressive experience supporting C-Suite leaders (CEO/COO/Managing Partner).
• Strong, polished communication and discretion required.
• Willingness to travel occasionally (approx. 5%) and support after-hours communications.

Responsibilities

• Own and optimize a complex calendar for the Partner across domestic and international schedules.
• Draft, triage, and ghostwrite communications in the Partner’s voice with a high-touch approach.
• Coordinate high-stakes travel and events, including on-ground logistics when needed.

Skills

Executive support

Strategic foresight

Communication

Travel readiness

Education

Bachelor’s degree

Tools

Office 365

SharePoint

Job description

PLEASE NOTE: This is a Hybrid position. It requires a blend of work out of our regional office hubs alongside various remote and field-based locations depending on the executive schedule.

The Mission: Why This Role Matters

At Omega Health Services, we are a mission-driven leader in supported employment, dedicated to empowering veterans, individuals with developmental disabilities, and those overcoming economic challenges to find true independence.

Your Impact: What You’ll Do

The Executive Assistant acts as the Partner’s operational extension and trusted advisor across several critical domains:

• Executive Time Mastery: Own and optimize a complex, high-velocity calendar. You will ruthlessly protect the Partner’s focus while navigating multi-stakeholder conflicts and shifting priorities.
• Strategic Correspondence: Act as the primary filter for all communications. You will triage, draft, and ghostwrite in the Partner’s voice, ensuring high-touch responsiveness and a professional polish.
• High-Stakes Events & Travel: Coordinate intricate domestic and international travel itineraries. You will occasionally travel with the Partner (approx. 5%) to manage logistics on the ground, take strategic minutes in high-level meetings, and ensure action items are tracked to completion.
• Financial & Resource Oversight: Manage the executive office budget, process high-level expense reports with precision, and ensure all financial filings are compliant and timely.
• Confidentiality & Integration: Handle a sensitive blend of professional and personal matters with absolute discretion. You are the "vault" for sensitive documents, financial data, and internal communications.
• Special Projects: Conduct organizational research, design high-impact presentation decks, and manage cross-departmental deliverables to keep the Partner’s strategic goals on track.

Your Superpowers (Required Skills & Qualifications)

We are looking for a professional who pairs the foresight of a strategist with the composure of an elite coordinator:

• Executive Experience: Minimum 5+ years of progressive experience supporting C-Suite (CEO, COO, Managing Partner) leaders. Experience in healthcare or highly regulated sectors is a significant advantage.
• Technical Mastery: Advanced, fluent proficiency in Office 365 (Outlook, Excel, PowerPoint) and secure document management systems like SharePoint.
• Education: A Bachelor’s degree is strongly preferred.
• Flexibility: Ability to travel occasionally (approx. 5%) and maintain availability for critical after-hours communications to support a dynamic schedule.

Core Competencies We Filter For:

• Strategic Foresight: The rare ability to anticipate needs, roadblocks, and solutions before they are ever articulated.
• Impeccable Communication: The executive presence and confidence required to seamlessly interface with Board Members, external partners, and high-level leaders.
• Resourcefulness: A relentless "find a way" mentality when faced with unexpected logistical or operational hurdles.

The Omega Edge (Why Choose Us?)

We believe in deeply investing in the professionals who power our executive mission.

• Competitive base salary + Performance-based bonuses + 401(k) with company match.
• Premium Health, Dental, Vision, Life/AD&D, and Long-Term Disability insurance.
• Access to CAP/PACE certifications, elite leadership coaching, and university scholarships.
• Generous "Earn-as-you-go" Paid Time Off (PTO), Paid Holidays, and Hybrid work flexibility.

About Omega Health Services

Omega Health Services is a proud, CARF-accredited leader. As a Service-Disabled Veteran-Owned Small Business (SDVOSB) and Certified Minority Business Enterprise (MBE), we help our clients achieve self-sufficiency through competitive employment. We take pride in being a preferred healthcare agency that fosters an engaging, person-centered environment.

Ready to Lead? If you are a dedicated professional driven by a mission of service and the challenge of high-level executive support, apply today!

Omega Health Services is an Equal Opportunity Employer (EEOC). We celebrate diversity and are committed to creating an inclusive, welcoming environment for all employees.