Executive Assistant I - Martinsburg, WV Location

Omega Health; Martinsburg (WV); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Bonuses

401(k) match

Hybrid work model

Professional development

Job summary

Omega Health Services in the United States, West Virginia region, is seeking a High-Caliber Executive Assistant to serve as a trusted partner to a Regional Leader. This hybrid role blends office work at our regional hubs with remote and field-based locations in line with executive schedules.

You will own a dynamic calendar, draft strategic correspondence in the partner's voice, plan domestic and international travel, oversee the office budget, and handle confidential information with discretion.

Qualifications

• Minimum 5+ years supporting C-Suite leaders in healthcare or regulated sectors.
• Advanced, fluent proficiency in Office 365 apps and secure document management (SharePoint).
• Bachelor’s degree strongly preferred.
• Willingness to travel approx. 5% and be reachable for after-hours communications.

Responsibilities

• Own and optimize a complex, high-velocity calendar with conflicts.
• Draft and ghostwrite strategic correspondence in the Partner's voice with high-touch polish.
• Coordinate domestic and international travel itineraries; travel ~5% of the time.
• Manage the executive office budget and high-level expense reports with precision.
• Protect confidentiality and act as a trusted vault for sensitive information.
• Lead special projects and prepare high-impact presentation decks.

Skills

C-Suite support

Office 365

Travel coordination

Discretion

Communication

Education

Bachelor's degree

Tools

Outlook

Excel

PowerPoint

SharePoint

Job description

PLEASE NOTE: This is a Hybrid position. It requires a blend of work out of our regional office hubs alongside various remote and field-based locations depending on the executive schedule.

The Mission: Why This Role Matters

At Omega Health Services, we are a mission-driven leader in supported employment, dedicated to empowering veterans, individuals with developmental disabilities, and those overcoming economic challenges to find true independence.

We are seeking a High-Caliber, Strategic Executive Assistant to serve as a "force multiplier" for one of our Regional Partners. This is not a traditional administrative role; it is a fast-paced, "on-the-move" partnership requiring an expert in logistical choreography, discreet gatekeeping, and proactive problem-solving. If you are a high-level operator who thrives on being two steps ahead, you belong on our leadership team.

Your Impact: What You’ll Do

The Executive Assistant acts as the Partner’s operational extension and trusted advisor across several critical domains:

• Executive Time Mastery: Own and optimize a complex, high-velocity calendar. You will ruthlessly protect the Partner’s focus while navigating multi-stakeholder conflicts and shifting priorities.
• Strategic Correspondence: Act as the primary filter for all communications. You will triage, draft, and ghostwrite in the Partner’s voice, ensuring high-touch responsiveness and a professional polish.
• High-Stakes Events & Travel: Coordinate intricate domestic and international travel itineraries. You will occasionally travel with the Partner (approx. 5%) to manage logistics on the ground, take strategic minutes in high-level meetings, and ensure action items are tracked to completion.
• Financial & Resource Oversight: Manage the executive office budget, process high-level expense reports with precision, and ensure all financial filings are compliant and timely.
• Confidentiality & Integration: Handle a sensitive blend of professional and personal matters with absolute discretion. You are the "vault" for sensitive documents, financial data, and internal communications.
• Special Projects: Conduct organizational research, design high-impact presentation decks, and manage cross-departmental deliverables to keep the Partner’s strategic goals on track.

Your Superpowers (Required Skills & Qualifications)

We are looking for a professional who pairs the foresight of a strategist with the composure of an elite coordinator:

• Executive Experience: Minimum 5+ years of progressive experience supporting C-Suite (CEO, COO, Managing Partner) leaders. Experience in healthcare or highly regulated sectors is a significant advantage.
• Technical Mastery: Advanced, fluent proficiency in Office 365 (Outlook, Excel, PowerPoint) and secure document management systems like SharePoint.
• Education: A Bachelor’s degree is strongly preferred.
• Flexibility: Ability to travel occasionally (approx. 5%) and maintain availability for critical after-hours communications to support a dynamic schedule.

Core Competencies We Filter For:

• Strategic Foresight: The rare ability to anticipate needs, roadblocks, and solutions before they are ever articulated.
• Impeccable Communication: The executive presence and confidence required to seamlessly interface with Board Members, external partners, and high-level leaders.
• Resourcefulness: A relentless "find a way" mentality when faced with unexpected logistical or operational hurdles.

The Omega Edge (Why Choose Us?)

We believe in deeply investing in the professionals who power our executive mission.

• Competitive base salary + Performance-based bonuses + 401(k) with company match.
• Premium Health, Dental, Vision, Life/AD&D, and Long-Term Disability insurance.
• Access to CAP/PACE certifications, elite leadership coaching, and university scholarships.
• Generous "Earn-as-you-go" Paid Time Off (PTO), Paid Holidays, and Hybrid work flexibility.

About Omega Health Services

Omega Health Services is a proud, CARF-accredited leader. As a Service-Disabled Veteran-Owned Small Business (SDVOSB) and Certified Minority Business Enterprise (MBE), we help our clients achieve self-sufficiency through competitive employment. We take pride in being a preferred healthcare agency that fosters an engaging, person-centered environment.

Omega Health Services is an Equal Opportunity Employer (EEOC). We celebrate diversity and are committed to creating an inclusive, welcoming environment for all employees.